Hungarian VAT invoices need NTCA-ready details. Everhour separates cost and billable rates for cleaner client billing.
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Use this page to prepare a client invoice for goods or services supplied in Hungary, especially when the buyer needs a document that supports VAT accounting. Hungarian VAT-taxable persons must ensure that an invoice is issued for supplies of goods or services made in Hungary for consideration, unless a specific VAT Act exemption allows another document or receipt treatment.
The invoice should leave the client with a clear amount due, due date, taxable base, VAT amount, and service description. Hungary uses VAT, not sales tax. The standard VAT rate is 27% of the taxable amount, while 0%, 5%, and 18% rates apply only to goods and services listed in the VAT Act, plus exemptions for specified activities.
A Hungarian VAT invoice must include the date of issue and a sequential number that uniquely identifies the invoice. Invoicing software must allocate consecutive serial numbers without omission or repetition. Add the supplier's tax number, full name, and address, plus the customer's full name and address.
Customer tax numbers are conditional, but they matter in reverse-charge, intra-Community, or domestic taxable-customer cases specified by the VAT Act. Line details should name the goods or service, quantity where measurable, supply or advance date if different from the issue date, taxable amount, unit price excluding tax, discounts not included in unit price, applied tax rate, output VAT amount, and exemption reference where applicable.
Domestic VAT invoices must show output VAT payable in HUF even when the commercial invoice uses another currency. Invoices may be issued in Hungarian or any spoken foreign language, but a tax audit can require an official Hungarian translation. Treat language and currency as document choices, not shortcuts around the HUF VAT requirement.
Hungarian invoicing software must support online data disclosure to NTCA. Software-issued invoice data is reported immediately through a machine-to-machine connection. Printed-form invoices are reported within 4 days, or within 1 day when invoice VAT reaches or exceeds HUF 500,000. This reporting rule applies to invoices within the VAT Act scope.
A one-off invoice works for a single sale, a short freelance job, or a client who needs a clean document before payment. Keep the scope narrow: enter the supplier, buyer, invoice number, supply date, line items, VAT treatment, HUF VAT amount, payment terms, and any required special-regime wording.
A managed workflow becomes necessary when billable work comes from several people, projects, rates, or months. Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates with per-project overrides, preserves dated rate changes, and prices billable work by project, member, or task before invoice preparation.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Hungary uses VAT rather than sales tax. The general VAT rate is 27% of the taxable amount. Reduced 0%, 5%, and 18% rates apply only to goods and services listed in the VAT Act, and exemptions apply to specified public-interest or special-nature activities. Use the VAT treatment that matches the actual supply.
A Hungarian VAT invoice needs the issue date. It also needs the supply date or advance date when that date differs from the issue date. Invoices are generally issued immediately when consideration or an advance is paid by completion, within 8 days for other VAT-charged supplies, and by the 15th day of the following month for specified intra-Community exempt supplies and reverse-charge services.
Yes. Invoices may be issued in Hungarian or any spoken foreign language. A tax audit can require an official Hungarian translation, so the invoice should use clear service descriptions, party names, addresses, VAT wording, and totals that translate cleanly.
Yes, Hungarian invoices may be paper-based or electronic. Electronic invoicing requires the recipient's consent. EDI-based electronic invoicing also requires a prior written agreement between the parties, so confirm the buyer accepts that format before relying on it for delivery.
Missing or repeated invoice numbers create serious problems because Hungarian VAT invoices need a sequential number that uniquely identifies each invoice. Invoicing software must allocate consecutive serial numbers without omission or repetition. VAT amount reporting also matters because domestic VAT invoices must show output VAT payable in HUF.
Everhour separates cost rates from billable rates, so internal labor cost and client-facing charges stay distinct. Members can have default billable and cost rates, individual projects can override those rates, and dated rate changes preserve older calculations for prior work.
Everhour turns tracked billable time and expenses into client invoices. Users can select uninvoiced time and expenses, preview the breakdown, group invoice line items by project, task, person, or date, and exclude non-billable work from the amount due.
Use Everhour to keep billable rates, dated rate changes, and project pricing connected before invoice preparation, so client billing reflects the work actually approved for invoicing.
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