Everhour turns tracked billable time and expenses into invoices, while advisor billing still needs clear fee and disclosure wording.
Fill in your details, add line items, hit Print when ready.
| Description | Qty | Rate | Tax | Amount |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A financial advisor invoice gives the client a clear record of the advisory or planning fee being charged, the period covered, and the payment method expected. Common billing bases include asset-based fees, hourly planning work, flat project fees, retainers, and performance-based fees when they apply. The invoice should match the engagement agreement and the fee schedule already disclosed to the client.
For a planning engagement, a clean invoice line can read: "Retirement income planning, fixed fee, March 1, 2026 through March 31, 2026, $1,500." An hourly invoice can list the service category, date range, hours, rate, and total. Asset-based billing usually needs the billing period and calculation basis stated plainly, especially if the fee is deducted from client assets instead of paid by the client directly.
Registered investment advisers must describe compensation, fee schedules, negotiability, billing method, and billing frequency in Form ADV Part 2A Item 5 when those items apply. The invoice should not introduce a fee label, billing cadence, or payment method that conflicts with those disclosures. A client who agreed to quarterly asset-based billing should not receive a vague "consulting fee" invoice with no period or basis.
Advance fees need extra care. If clients may or must prepay, the adviser must explain how a refund works if the advisory contract ends before the billing period closes. SEC-registered advisers face a brochure balance-sheet issue when they require or solicit more than $1,200 per client at least six months in advance, unless an exception applies. State-registered advisers have a lower $500 threshold noted in Form ADV.
The United States does not use a national VAT or GST invoice regime, so a financial advisor invoice does not need a U.S. VAT or GST number. Sales and use tax rules come from state and local jurisdictions, and service taxability varies by state and service type. California generally taxes retail sales of tangible personal property and only some service or labor charges, while Texas defines 16 broad taxable service categories.
Use the invoice tax line to reflect the actual state and local treatment that applies to the client, service, and place of sale. Do not add a fake 0% VAT line for a U.S. client. Include the adviser or firm name, client name, invoice date, invoice number, billing period, fee basis, line items, payment terms, and remittance details. For taxpayer identification, businesses typically use Form W-9 when a payer needs a TIN for IRS information reporting.
A one-off invoice tool is enough for a single planning fee, a small client project, or a corrected invoice that needs a clean PDF. It works when the fee amount is already known, the service period is simple, and the client agreement does not require ongoing time detail. A downloadable invoice also helps when you need a quick record for bookkeeping or client files.
A managed workflow fits recurring retainers, multiple advisers, hourly planning, pass-through expenses, and client accounts with both billable and non-billable work. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, applies client defaults, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status syncing back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Yes, if the client agreement and required disclosures support asset-based billing. The invoice should show the billing period, the fee basis, and enough description for the client to connect the charge to the advisory relationship. Registered investment advisers must disclose applicable fee types, fee schedules, negotiability, billing methods, and billing frequency in Form ADV Part 2A Item 5.
Yes. Advisers must disclose whether they deduct advisory fees from client assets, bill clients for incurred fees, or let clients choose either method. The invoice should match that disclosed method. A client-paid invoice and an asset-deduction notice are different payment records, so the wording should make the collection method clear.
No. The United States does not have a national VAT or GST invoice regime, and there is no U.S. VAT or GST registration number for invoices. State and local sales and use tax rules control any taxable sales treatment. Service taxability depends on the state, local rules, nexus, and the type of service provided.
A prepaid advisory fee should state the service period, amount paid in advance, and refund terms that match the advisory contract. If the contract ends before the billing period closes, the adviser must explain how the client can obtain a refund and how that refund is calculated. Long advance-fee arrangements can trigger additional Form ADV disclosure requirements.
"Fee-only" creates confusion when the professional, firm, or related parties receive sales-related compensation connected with client professional services. CFP Board allows fee-only wording only when that sales-related compensation is absent. If compensation includes fees and commissions, the invoice and related wording should not imply fee-only status.
Everhour Billing & Invoicing lets teams select uninvoiced billable time and expenses, preview the breakdown, and generate invoices from rates while excluding non-billable tasks. Client records can store contacts, taxes, discounts, and payment terms, then invoices can export to QuickBooks Online, Xero, or FreshBooks.
Track billable advisor time, expenses, and client defaults in Everhour, then generate invoices with accounting export and status sync for cleaner recurring billing.
14-day free trial · No credit card · Cancel anytime
