Everhour prices tracked consulting work from ClickUp tasks so approved hours move cleanly into client billing.
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Use this page to organize consulting work from ClickUp projects into a billable hours record the client can review. The practical output is a list of approved work with task names, dates, people, time spent, billable status, and the rate basis used for pricing. That record supports an invoice, a retainer review, or a project profitability check.
Consulting work needs both billable and non-billable visibility. Discovery calls, implementation tasks, analysis, client revisions, and project management may follow different billing rules. Internal coordination, rework outside scope, or sales follow-up may stay non-billable. Keeping both categories in the record prevents inflated invoices and shows the full cost of serving the client.
Mark each consulting entry as billable or non-billable before applying rates. A billable entry belongs in the client total because the contract allows it. A non-billable entry stays in the project record for utilization, margin, and staffing review. Deleting non-billable work hides effort and makes profitability harder to explain later.
A defensible consulting record names the ClickUp task, consultant, work date, duration, and short description. A useful description says what changed or moved forward, such as "prepared migration checklist" or "reviewed stakeholder feedback." Vague labels like "client work" create invoice questions because the client cannot connect the hours to a deliverable.
Consulting teams commonly bill by person, project, or work type. A senior consultant may carry one rate while an analyst carries another. A fixed project may use one blended hourly rate for all approved work. Specialized task categories can need their own pricing when the contract separates strategy, implementation, and support.
Rate choice should follow the client agreement before time is approved. Changing the rate logic after work is complete creates rework across reports and invoices. For example, a consulting project can bill partner review by member rate, implementation tasks by project rate, and internal QA as non-billable when the contract excludes it from the client total.
A free one-off workflow is enough when you need to total a small batch of consulting hours, check billable status, or prepare a simple backup sheet for one invoice. It works best when one person owns the review and the client expects a short, plain record rather than a recurring operational report.
A managed workflow is better when multiple consultants log time, rates change by person or project, and approved hours need to flow into billing without re-keying. Everhour keeps cost and billable rates separate, supports per-person defaults and per-project overrides, preserves dated rate history, and prices billable work by project, member, or task.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Start with approved task time, then review billable status, consultant name, date, duration, and work description. Apply the rate rule from the client agreement before creating invoice totals. Keep non-billable entries in the project record, but exclude them from the client amount unless the contract says they are chargeable.
Billable work is the time the client agreement allows you to charge. Common examples include delivery work, analysis, implementation, client meetings, and approved revisions. Non-billable work can include internal coordination, sales follow-up, or correction work outside the agreed billing scope. The contract or statement of work controls the final classification.
Per-person rates price work based on who performed it, which fits mixed teams with partners, consultants, and analysts. Project rates use one rate for all approved project work, which fits simpler engagements. Project-specific overrides handle cases where the same consultant bills differently for different clients or contracts.
Non-billable time explains the full effort behind the engagement. It helps you review margin, staffing, scope creep, and unpaid client support without charging the client for work that does not belong on the invoice. Removing it makes project profitability look better than it is and weakens future planning.
Clients expect enough detail to connect billed hours to actual work. Include task names, dates, consultant names, durations, billable status, rates, and short work descriptions. Grouping by project, task, person, or date should match the client's review process and the structure used in the agreement.
Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates and per-project overrides, and keeps dated rate history. Consulting teams can price billable work by project, member, or task while using ClickUp projects and tasks as the work context.
Everhour Billing & Invoicing uses uninvoiced billable time and expenses to generate client invoices, calculates amounts from rates and billable entries, and excludes non-billable work. Invoice line items can be grouped by project, task, person, date, or another available breakdown.
Track approved consulting hours from ClickUp tasks, apply the right billable rate, and keep non-billable effort visible. Everhour turns rate-priced work into cleaner client billing.
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