Everhour adds billable time controls to ClickUp workflows, so UK client work can move from task activity to approved billing records.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Turn ClickUp project work into billable hours you can review, price, and send to a UK client. The practical job is simple: keep client work tied to its task context, separate billable and non-billable time, apply the right rate, and preserve enough detail to explain the charge without rebuilding the week from memory.
A useful billing record starts before the invoice. Each time entry needs the task, person, duration, date or time range, billable status, description, and tags when they clarify the work. Those fields let a reviewer see who did the work, why it belongs to the client, and whether the entry should become revenue or stay internal.
The billable split matters because both sides explain the account. Client implementation, design revisions, development tasks, and approved support work usually belong in the billable column when the contract allows it. Internal status meetings, sales follow-up, training, and rework outside the agreement often stay non-billable, but they still show the true cost of serving the client.
Do not delete non-billable time to make a report look cleaner. Removing it hides utilization, margin pressure, and scope creep. Keep non-billable work visible in reports, then exclude it from invoice totals. A client-facing export can show only the approved billable detail, while an internal report keeps the full labor picture for profitability review.
Rates need a clear rule before time reaches billing. A client can be charged by project rate, member rate, or custom task rate, depending on the commercial agreement. The right setup answers one question: should the same hour cost the client the same amount across the project, change by person, or change by task type?
Rate changes need dates, especially when a UK client agreement changes mid-project. Older approved hours should keep the rate that applied when the work was performed, while later hours use the new rate from the agreed date. That separation prevents blended totals from becoming hard to defend during invoice review.
A free or manual workflow is enough when you have a short job, one client, one rate, and a small number of entries to review. Export the approved hours, check the billable status, remove duplicate or out-of-scope entries from the invoice set, and keep the supporting detail with the invoice record.
A managed workflow becomes necessary when several people log time, rates differ, or clients expect backup by task, person, or date. Everhour can keep ClickUp tasks as the work context while admins manage approvals, lock reviewed periods, correct entries, assign project access, and use team settings before approved, rate-priced hours move into billing without re-keying.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Prepare client hours by reviewing each entry for task context, person, duration, date or time range, billable status, description, and tags. The reviewer should confirm that the work matches the client agreement before it reaches the invoice set. Keep non-billable entries in internal reports, then exclude them from the amount charged to the client.
Use a project rate when all approved work should be priced the same way. Use member rates when seniority or role changes the client price. Use custom task rates when specific work types carry separate pricing. The billing model should match the signed agreement, because the rate rule determines the invoice amount.
Non-billable hours show the full effort behind the account. They help you analyze margin, staffing, scope creep, and work that the client should not be charged for. Keep them visible internally and separate from billable totals. The invoice backup can stay narrower, showing only approved billable entries that support the amount due.
Entries need approval when another person depends on them for client billing, payroll review, or project reporting. Review entries with missing descriptions, unusual totals, wrong task context, unclear billable status, or work logged after the billing period. Approved time gives the invoice preparer a fixed set of hours to price and send.
Rate changes should apply from the agreed effective date. Time before that date should keep the earlier rate, and time after that date should use the new rate. Mixing rates without a dated rule makes invoice backup harder to explain, especially when the same person or task appears on both sides of the change.
Everhour Team Management supports billing review with approvals, locked periods, admin time correction, project assignments, roles, and team-wide policy settings. Admins can review submitted time, correct entries when needed, and protect approved periods before those hours become the billing source.
Everhour Billing & Invoicing can generate invoices from uninvoiced billable time and expenses, using project or member rates while excluding non-billable work. Invoice details can be grouped by project, task, person, date, or another available breakdown so the client receives backup in the format expected.
Track approved ClickUp task time in Everhour, lock reviewed periods, and carry clean billable records into invoices with fewer manual checks and stronger client billing backup.
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