Everhour keeps invoice work connected to tracked time and reports, while Italian IVA invoices require country-specific tax details.
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You came to create an invoice you can send, save, or hand to an accountant without rebuilding the basics. For Italy, that means the document needs the seller, buyer, invoice number, dates, line items, IVA treatment, totals, and payment terms in the right places before download.
Italy uses value-added tax called imposta sul valore aggiunto, commonly abbreviated IVA. A standard Italian VAT invoice must show its issue date and a progressive number that uniquely identifies the invoice. The invoice also identifies the supplier and customer, including the supplier's partita IVA and the customer's VAT number for taxable persons or codice fiscale for Italian private consumers.
Italian VAT invoices must describe the nature, quality, and quantity of goods or services and show the taxable base, VAT rate, and VAT amount. A service line can read: consulting services, 10 hours, taxable amount €900.00, IVA 22%, IVA amount €198.00, total €1,098.00.
Italy's ordinary IVA rate is 22%, with reduced rates of 10%, 5%, and 4% applying only to specified goods and services listed in the VAT law tables. EU VAT rules allow invoice amounts in any currency, but the VAT amount payable must be expressed in the Member State currency. For Italy, that currency is the euro.
For an immediate invoice, Italian VAT rules generally allow issue within 12 days of the taxable transaction date, while the invoice must still identify the transaction date where different. Add the transaction date when it differs from the issue date, especially for services completed before the invoice is prepared.
Most domestic Italian B2B and B2C invoices by resident or established VAT operators must be issued as structured electronic invoices transmitted through the Sistema di Interscambio, with specific exceptions under Italian law. A downloaded copy is useful for review, client communication, and records, but domestic electronic invoicing obligations can require XML transmission through that system.
A single downloaded invoice works for occasional billing, manual review, or a client who only needs a readable copy. It is enough when you already know the correct IVA rate, have the buyer's tax details, and can track whether the invoice was sent, paid, or replaced.
A managed workflow becomes necessary when billable time, expenses, project rates, and invoice status need a durable record. Everhour Reporting provides customizable reports with 45+ columns, grouping, filters, exports, scheduled email delivery, and profitability dashboards, so teams can review uninvoiced work, billable amounts, costs, and invoice status before preparing client billing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Check the issue date, unique sequential number, seller partita IVA, buyer VAT number or codice fiscale, service or goods description, quantity, taxable amount, IVA rate, IVA amount, total, and payment terms. For commercial transactions, Italian late-payment rules use 30 days as the default statutory payment period when no compliant term is agreed.
No. Italy's ordinary IVA rate is 22%, but reduced rates of 10%, 5%, and 4% apply only to specified goods and services listed in the VAT law tables. Select the rate that matches the supplied item or service category, and show the taxable base, rate, and tax amount clearly.
A downloaded copy does not replace electronic invoicing when Italian law requires structured electronic transmission. Most domestic Italian B2B and B2C invoices by resident or established VAT operators must be issued as XML files through the Sistema di Interscambio, with specific exceptions under Italian law.
Italy permits simplified invoices with fewer required details when the total amount does not exceed €400, subject to the statutory conditions for fattura semplificata. Use a standard invoice when the transaction exceeds that amount, when the buyer requires full details, or when the simplified invoice conditions are not met.
Invoice amounts can be shown in another currency under EU VAT rules, but the VAT amount payable must be expressed in the Member State currency. For Italy, the IVA amount must be shown in euros, even when the commercial total also appears in another currency.
Everhour Reporting lets teams build reports with columns for billable time, non-billable time, billable amount, cost, invoice status, project, client, member, and task. Reports can be grouped, filtered, exported as CSV, Excel/XLSX, or PDF, and scheduled by email for billing review.
Everhour tracks billable and non-billable time by project, task, and member rate settings. Admins can exclude non-billable tasks, apply project or member rates, and review billable amounts before invoice creation, so client billing starts from approved work rather than a reconstructed timesheet.
Use Everhour Reporting to review billable work, costs, and invoice status before billing. Everhour gives teams exportable invoice evidence tied to project time and profitability.
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