Canadian invoices need GST/HST details at the right thresholds. Everhour turns approved billable work into invoice-ready records.
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Use this page when you need a finished invoice for a Canadian client, a Canadian supplier, or a sale made in Canada. The goal is a document you can download, send, and archive with the right names, dates, totals, tax treatment, and payment terms. A clear invoice reduces payment delays because the buyer can see who charged them, what they bought, when the invoice was issued, and what amount is due.
Canada uses GST/HST on most taxable supplies of property and services made in Canada. Registrants generally charge GST/HST, with the rate tied to province or territory. The CRA rates table shows 5% GST in non-HST provinces and territories, 13% HST in Ontario, 14% HST in Nova Scotia from April 1, 2025, and 15% HST in New Brunswick, Newfoundland and Labrador, and Prince Edward Island.
CRA input tax credit support fields expand as the taxable sale gets larger. Under $100, the invoice support should show the supplier or intermediary business or trading name, the invoice date or GST/HST paid or payable date, and the total amount paid or payable. That level works for small receipts, but it leaves gaps on larger invoices.
For taxable sales from $100 to $499.99, the documentation also needs the GST/HST charged or tax-inclusive status, the status of each supply when taxable and exempt supplies are mixed, and the supplier or intermediary GST/HST registration number. For $500 or more, add the buyer's name or trading name, a brief description of the property or services, and the terms of payment.
A Canadian invoice should make the GST/HST treatment visible instead of burying it in the total. For taxable non-zero-rated supplies, a registrant must tell customers whether GST/HST is included, show the GST/HST amount separately, or show the applicable GST/HST rate. If HST applies, show the total HST rate instead of splitting federal and provincial parts.
Non-HST provinces can add another tax layer. The CRA rates table lists separate provincial taxes including 7% PST in British Columbia and Manitoba, 9.975% QST in Quebec, and 6% PST in Saskatchewan. When both GST and PST apply, GST is calculated on the price excluding PST. Round GST/HST to the nearest cent, and do not charge GST/HST on a late-payment surcharge.
A downloaded invoice works for a one-off job, a small client request, or a simple sale where you already know the customer, tax treatment, rate, due date, and description. Keep the record in paper or readable electronic form, and keep CRA business records in English, French, or both. For GST/HST reporting periods beginning on or after January 1, 2024, most GST/HST registrants must file GST/HST returns electronically.
A managed workflow fits recurring client work, timed services, changing rates, and invoices built from multiple projects. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, supports client defaults and invoice customization, and exports invoices to QuickBooks Online, Xero, or FreshBooks with invoice status synced back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use GST/HST for Canada's federal sales tax system, with HST applying in participating provinces. Some non-HST provinces also have PST or QST. The invoice should use the label that matches the sale and province, such as HST in Ontario or GST plus QST in Quebec when those taxes apply.
A person is generally a small supplier if worldwide taxable-supply revenue, including associated persons, is $30,000 or less in a single calendar quarter and over the last four consecutive calendar quarters. The threshold is $50,000 for public service bodies, with an additional $250,000 gross-revenue test for charities and public institutions.
Taxable sales of $100 or more need the supplier or intermediary GST/HST registration number on GST/HST input tax credit support documentation. Below $100, the basic supplier name, date, and total fields are the CRA support baseline, although many businesses still include the number for consistency.
A registrant can show GST/HST as included, show the GST/HST amount separately, or show the applicable GST/HST rate for taxable non-zero-rated supplies. A separate tax line is usually clearer for business buyers because it lets them review the tax amount, rate, and invoice total without reverse calculation.
CRA accepts paper records, converted readable electronic records, and records originally kept in readable electronic format. Business records must be reliable, complete, supported by documents, and kept in English, French, or a combination of the two. A downloaded invoice should be saved with the related contract, approval, receipt, or payment record.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, using project or member rates while excluding non-billable work. Client records can hold contact details, tax rate, discount, and payment terms, then invoices can be exported to QuickBooks Online, Xero, or FreshBooks with status synced back to Everhour.
Track approved time, rates, expenses, and client terms in Everhour, then generate invoices from billable records instead of rebuilding Canadian billing documents by hand.
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