Everhour turns tracked billable time and expenses into invoices, while Canadian GST/HST rules still determine the tax details you show.
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A Canada invoice should identify the supplier, buyer, invoice date, payment terms, line items, tax treatment, and total due. The practical goal is a document the customer can approve without asking for missing details. For service businesses, that usually means each line shows the service performed, the billing period, the quantity or hours, the rate, and whether GST/HST applies.
Canada uses GST/HST on most taxable supplies of property and services made in Canada. The invoice should show the correct tax label, not a generic sales tax line. If provincial PST or QST applies in a non-HST province, keep that layer separate from GST and calculate GST on the price excluding PST.
CRA support documentation rules change by taxable sale amount. For a taxable sale under $100, the documentation must include the supplier or intermediary business or trading name, the invoice date or GST/HST paid or payable date, and the total amount paid or payable. Those fields create the minimum record trail.
For a taxable sale of $100 to $499.99, add the GST/HST charged or tax-inclusive status, the status of each supply when taxable and exempt supplies are mixed, and the supplier or intermediary GST/HST registration number. For $500 or more, add the buyer's name or trading name, a brief description of the property or services, and the payment terms.
A GST/HST registrant must tell customers whether GST/HST is included, show the GST/HST amount separately, or show the applicable GST/HST rate for taxable non-zero-rated supplies. If HST applies, show the total HST rate rather than splitting the federal and provincial parts. That keeps the invoice readable and matches CRA treatment.
The rate depends on province or territory. The CRA rates table shows 5% GST in non-HST provinces and territories, 13% HST in Ontario, 14% HST in Nova Scotia from April 1, 2025, and 15% HST in New Brunswick, Newfoundland and Labrador, and Prince Edward Island. Round GST/HST to the nearest cent.
A one-off invoice works when you have a single job, a known rate, and a small number of line items. It also works when the invoice can be prepared from an approved timesheet or a clear project note. Save a copy with supporting records in English, French, or both, because CRA accepts paper records and readable electronic records.
A managed workflow matters when tracked hours, expenses, tax defaults, approval, and accounting export need to stay connected. Everhour Billing & Invoicing converts uninvoiced billable time and expenses into invoices, calculates amounts from rates while excluding non-billable work, and exports drafts to QuickBooks Online, Xero, or FreshBooks with invoice status syncing back.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Canada invoice needs GST/HST treatment when a registrant makes a taxable supply. A person is generally a small supplier if worldwide taxable-supply revenue, including associated persons, is $30,000 or less in a single calendar quarter and over the last four consecutive calendar quarters. Public service bodies have a $50,000 threshold, with added charity and public institution tests.
The supplier or intermediary GST/HST registration number is required on GST/HST input tax credit support documentation for taxable sales of $100 or more. Place it near the supplier details or tax summary so the buyer can match the invoice to the registered supplier.
A registrant can tell customers that GST/HST is included, show the GST/HST amount separately, or show the applicable GST/HST rate for taxable non-zero-rated supplies. The invoice should make that choice explicit. Hidden tax treatment creates payment disputes and weakens the buyer's support documentation.
PST or QST may appear when the sale is in a non-HST province where a separate provincial tax applies. The CRA rates table lists 7% PST in British Columbia and Manitoba, 9.975% QST in Quebec, and 6% PST in Saskatchewan. When both GST and PST apply, GST is calculated on the price excluding PST.
GST/HST is payable only on the original invoiced amount, not on a late-payment surcharge. Show late fees as their own charge under the payment terms or account notes. Keep the original taxable sale, tax amount, and surcharge distinct so the customer can review the invoice without recalculating tax.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from project or member rates, and excludes non-billable tasks. Client records can hold contact details, tax rate, discount, and payment terms as invoice defaults.
Everhour exports invoices to QuickBooks Online, Xero, or FreshBooks as drafts, then displays status, invoice number, issue date, and amount back in Everhour. That keeps project billing reports connected to the accounting handoff after the invoice leaves the time-tracking workflow.
Create Canadian invoices from approved billable work, then send draft invoices to accounting with Everhour Billing & Invoicing. Keep rates, expenses, non-billable work, and invoice status connected in Everhour.
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