Everhour adds budget, cost, and expense tracking around Linear project work so teams can review spend while work moves.
Try with my Linear
$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Start by choosing the Linear project, the budget owner, and the budget type. An hour budget protects team capacity. A money budget protects a fee, retainer, or internal cost ceiling. The budget only becomes useful when logged issue time and approved project costs flow into the same review.
Linear keeps the project, issue, assignee, status, priority, label, cycle, and estimate context organized. Budget tracking adds the financial layer around that work: cost rates, billable rates, expenses, planned versus actual time, and threshold alerts. Estimates on Linear issues are effort points, not clock time, so logged hours drive budget consumption.
Start with the budget type. An hour budget works when the team wants to protect capacity, such as 300 hours for one delivery phase. A money budget works when the project has a fee, retainer, or internal cost ceiling, such as $45,000 for labor and approved expenses.
Rates turn time into cost. A designer at a $75 cost rate and an engineer at a $110 cost rate should not collapse into one blended number unless the budget owner accepts that simplification. Expenses need the same discipline: classify reimbursable items, attach receipts where required, and decide whether each expense counts against the project budget or stays separate.
Budget tracking fails when teams wait for a monthly report to discover that the project is already over plan. A useful review compares planned work, logged hours, cost to date, approved expenses, remaining budget, and the current burn rate. The budget owner needs enough detail to see whether the overrun comes from scope growth, slow delivery, senior-rate staffing, or non-labor costs.
Threshold alerts should match the project risk. An admin can set warning points that notify the right people before the budget is gone, instead of relying on fixed universal thresholds. A small fixed-fee project may need an early alert at 50%. A long retainer may need alerts closer to each recurring reset.
A one-off budget check is enough for a single status meeting, a post-project review, or a quick estimate of remaining hours. It gives the budget owner a snapshot, but it does not create a durable record of who logged time, which issue consumed it, which expenses were approved, or when the budget crossed a threshold.
A managed workflow becomes necessary when Linear project work repeats every week. Everhour can keep recurring budgets, alerts, approved time, cost rates, billable rates, and project expenses connected to the same reporting layer. Reviewed time then feeds budget reports, invoice preparation, reimbursement review, and profitability checks without rebuilding the numbers manually.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Linear project budget should start with the budget owner, the scope of issues included, the budget type, and the review period. Use an hour budget for capacity control and a money budget for cost control. Add rates only after the team decides whether the budget measures internal cost, client billings, or both.
Use estimates on Linear issues for planning shape and logged hours for budget consumption. Estimate values represent effort or size, while budget tracking needs time actually spent and the rate attached to that work. Treating effort points as billable or costed hours creates false precision and hides the real burn rate.
Include labor cost when team time is part of the project plan. Add expenses when travel, tools, subcontractor charges, or reimbursable items should count against the same spending limit. Keep expenses separate only when the budget owner wants labor performance reviewed apart from pass-through or reimbursed costs.
Review variance at least weekly for active project work and sooner when alerts show fast consumption. The useful comparison is planned work, actual logged time, actual cost, approved expenses, remaining budget, and recent burn rate. A monthly review is late for projects with tight fees or short cycles.
The common mistake is mixing planning signals with financial records. Issue estimates, status changes, and cycle progress help describe work movement, but they do not prove hours actually spent or cost incurred. Budget reports need logged time, assigned rates, expense records, and a clear rule for what counts toward the budget.
Everhour Expenses records project costs with receipt attachments, unit-based categories, and controls for whether expenses count toward a fee budget. Expense reports can group costs by project, client, member, category, date range, and billable status for reimbursement and profitability review.
Everhour embeds tracking controls in Linear through its browser extension and syncs Linear workspace, project, issue, status, and tag data into reports. Logged time can then appear with budgets, rates, billable status, and project cost columns in Everhour reporting.
Connect Linear project work to Everhour Expenses, budget rules, and cost reports so recurring reviews show spend, remaining budget, and profitability.
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