Everhour embeds time tracking inside work tools, while clean hour totals start with correct spans, breaks, and weekly rules.
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An hours worked calculation turns clock-in and clock-out entries into paid work time. Start with the gross span, subtract only unpaid time, then total the remaining hours by day or workweek. For U.S. timesheets, the federal overtime anchor is the FLSA workweek, a fixed 168-hour period made of seven consecutive 24-hour periods.
The result answers three practical questions: how many hours were worked, how many hours are straight time, and whether covered nonexempt employees crossed 40 hours in that fixed workweek. It also separates arithmetic from policy. Federal law does not require adult meal or rest breaks, but state law or employer policy can add break requirements.
Use this structure for each shift: gross span minus unpaid meal periods equals paid hours worked. Short breaks provided by an employer, usually about 5 to 20 minutes, stay in paid hours under federal law. A bona fide meal period is generally unpaid only when the employee is completely relieved from duty and the break is at least 30 minutes.
For example, a covered nonexempt employee records 55 gross hours in one fixed workweek, takes 3 hours of bona fide unpaid meal periods, and earns $28 per hour. Paid hours are 52. Straight time is 40 hours at $28, or $1,120. Overtime is 12 hours at 1.5 times the regular rate, or $504. Total gross pay is $1,624.
Minutes must convert to decimal hours before payroll math. One hour and 30 minutes equals 1.5 hours, since 30 minutes divided by 60 equals 0.5. It does not equal 1.30 hours. The same rule applies to lunch deductions, late starts, and early clock-outs.
Overnight shifts need the end time assigned to the next calendar day before subtracting. A 10:00 PM to 6:00 AM span is 8 hours, not a negative value. Federal time-clock rounding to the nearest 5 minutes, tenth, or quarter-hour is accepted only when it averages out over time and does not underpay employees for actual hours worked.
A one-off calculation is enough when you are checking one shift, converting minutes, or confirming a weekly total before sending a correction. Keep the inputs visible: start time, end time, unpaid meal time, paid short breaks, hourly rate, and the fixed workweek used for overtime.
A managed workflow becomes necessary when multiple people submit time every week, managers approve corrections, and payroll or billing needs a clean handoff. Everhour can place tracking controls inside supported project tools, sync project and task metadata, and keep timesheet context available in the workflow where the work already happens.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Hours worked include required duty time and additional work the employer suffers or permits, including unscheduled work before or after a shift. For U.S. payroll, covered nonexempt employees receive overtime pay for hours worked over 40 in a fixed FLSA workweek, paid at not less than 1.5 times the regular rate.
A lunch period is subtracted only when it qualifies as unpaid time. Under federal rules, a bona fide meal period is generally unpaid only if it lasts at least 30 minutes and the employee is completely relieved from duty. Short breaks provided by an employer, usually 5 to 20 minutes, count as paid hours worked.
No. FLSA overtime for covered nonexempt employees is calculated within each fixed 168-hour workweek. Hours cannot be averaged across multiple workweeks to avoid overtime. A 35-hour week followed by a 45-hour week still creates 5 overtime hours in the second workweek under the federal baseline.
U.S. timesheets commonly use month/day/year dates and 12-hour AM/PM times. The AM or PM marker must be correct before any subtraction works. A 9:00 AM to 5:00 PM shift is 8 gross hours, while 9:00 PM to 5:00 AM crosses midnight and needs the next date on the end time.
Rounded punches can change the total, but federal rounding is accepted only when it is neutral over time and does not cause employees to be underpaid for actual hours worked. Rounding every 7-minute difference down creates risk. A neutral system rounds both directions using the same rule.
Everhour integrates with tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, QuickBooks, Xero, and more. Tracking controls can appear inside supported workflows, while synced project and task metadata keeps timesheet entries tied to the work structure used by the team.
Add timers and timesheets to supported project tools, keep project context attached to each entry, and give payroll or billing cleaner hour records with Everhour.
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