Google Sheets can total hours quickly. Everhour keeps time tracking tied to approvals, reports, and payroll review.
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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A Google Sheets timesheet answers a practical payroll or billing question: how many paid hours belong to each day, each week, and each worker after unpaid break time is deducted. The sheet usually starts with clock-in time, clock-out time, unpaid break duration, and rate. The useful output is decimal hours, because payroll and billing systems read 8.25 hours more cleanly than 8 hours and 15 minutes.
Google Sheets treats time as a fraction of a 24-hour day. A time such as 2:15 PM converts to a value between 0 and 1, then the sheet multiplies the elapsed fraction by 24 to produce decimal hours. U.S. sheets also need careful AM/PM parsing because short date and time entries commonly follow month/day/year and 12-hour time patterns.
The core row formula is elapsed time minus unpaid break time, multiplied by 24. In Google Sheets terms, that means `(end - start - unpaid_break) * 24` when all three values are stored as time values. Overnight shifts need `MOD(end - start, 1) * 24` before break deduction, because an out-time earlier than the in-time otherwise produces a negative result.
For example, a covered nonexempt office assistant earns $23.80 per hour and records paid daily totals of 8, 8, 10, 7, 9, and 6 hours. The fixed workweek total is 48 hours. The first 40 hours pay $952.00 at the regular rate. The 8 overtime hours pay $285.60 at 1.5 times the regular rate, making gross weekly pay $1,237.60 before taxes, deductions, or other payroll adjustments.
A common Google Sheets mistake is treating time display as decimal time. An entry of 8:15 means 8 hours and 15 minutes, which equals 8.25 decimal hours, not 8.15. Another mistake is subtracting every break automatically. Under the FLSA, short breaks of about 5 to 20 minutes count as compensable hours worked, while bona fide meal periods are generally unpaid only when the employee is completely relieved from duty.
Spreadsheet locale also changes imported date and time behavior. A CSV imported into a U.S. spreadsheet can parse dates differently from a sheet using another locale, and that can shift day assignments for weekly totals. Google Sheets can import Excel files, CSV or TSV URLs, and ranges from other spreadsheets, then export Excel, PDF, CSV, ODS, and other formats. The math works only after the imported columns parse as actual dates and times.
A one-off Google Sheets calculation is enough when you need a quick total for one worker, one week, or one client invoice review. It also works for a small team when one person controls the sheet, checks formulas, and exports decimal-hour totals consistently. The sheet ends at the handoff point: payroll mapping, approval history, edit control, and recurring review still need a separate process.
A managed workflow becomes necessary when workers enter time every day, managers approve weekly totals, and payroll or billing relies on locked records. Everhour Time Tracking captures task and project hours through timers or manual entries, then feeds timesheets, reports, budgeting, invoicing, and payroll review. Admin controls such as approvals, locked periods, reminders, and timer rules reduce the manual cleanup that spreadsheet-only workflows create.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Google Sheets stores clock times as fractions of a 24-hour day, so the elapsed time must be multiplied by 24 to produce decimal hours. A row with 9:00 AM to 5:15 PM equals 8.25 hours before break deductions, because 15 minutes is one-quarter of an hour.
Use a `MOD` structure for the time difference before converting to hours. A shift from 10:00 PM to 6:00 AM crosses midnight, so a plain end-minus-start formula returns a negative duration. `MOD(end - start, 1) * 24` treats the end time as part of the next day and returns 8 hours.
Deduct only unpaid break time that qualifies for deduction under the applicable rule, policy, or contract. Under the FLSA federal baseline, adult lunch or coffee breaks are not required. Short breaks of about 5 to 20 minutes are paid, and bona fide meal periods are generally unpaid only when the employee is completely relieved from duty.
No. Google Sheets calculates whatever formula you give it. For the FLSA federal baseline, covered nonexempt employees in the United States receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. State rules, contracts, and employer policies can add stricter requirements.
Rounded time can be used only within legal and policy limits. Under federal rules, time-clock rounding to the nearest 5 minutes, one-tenth hour, or quarter hour is accepted only if it averages out over time and does not underpay employees for actual hours worked. Keep raw times when you need an audit trail.
Everhour Time Tracking captures task and project hours through live timers or manual entries, then feeds those entries into timesheets, reports, budgets, invoices, and payroll review. Admins can use approvals, locked periods, reminders, and timer rules so weekly totals are reviewed before they drive payroll or billing.
Track approved hours before payroll or billing deadlines. Everhour turns daily time entries into reviewed timesheets with approvals, locked periods, reminders, and cleaner payroll review.
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