Agency work moves across client tasks quickly. Everhour keeps time, budgets, and reporting tied to ClickUp work.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Agencies need task time that explains where the day went: client, project, task, person, date, duration, billable status, and a short note. A useful record connects the entry to the ClickUp task that produced the work, so account managers and project leads can review hours without rebuilding the story from chat messages or calendar blocks.
Task-level tracking also separates production work from account management, revisions, internal QA, and client calls. A designer can log 1.5 hours to a campaign asset, mark it billable, and note "final layout revisions for client review." A strategist can log non-billable internal planning to a separate task, keeping client totals and internal cost analysis clean.
A live timer fits focused task work because it records duration while the work happens. Writers, designers, developers, and media buyers should start the timer on the active ClickUp task, stop it before switching context, and add a note while the details are fresh. This keeps small task changes from blending into one vague daily block.
Manual entry fits work captured after the fact, such as a client call, offline review, or corrected timer. The entry still needs the same review fields: task, project, person, date, duration, billable flag, and note. Agency teams should avoid one daily "client work" entry because it hides which deliverable consumed the budget.
Agency time reviews work best when every entry answers two questions: which client deliverable used the time, and whether that time should be billed. The billable flag should be set at entry time whenever possible, because late classification forces managers to interpret old notes and guess whether the work belongs on an invoice.
A good weekly review checks missing notes, unusually long entries, duplicate manual additions after timers, and hours logged to the wrong task. Project leads should compare task totals against scope while the week is still current. That review rhythm helps agencies catch over-servicing, unpaid revisions, and budget pressure before month-end billing.
A free task-level workflow is enough when one person needs a quick record for a small client job. It works for simple proof of effort, light weekly review, and a single invoice prepared from a short list of entries. The limit appears when multiple people log time across clients, retainers, and mixed billable work.
A managed workflow gives agencies a durable record. Everhour adds embedded ClickUp controls for timers and manual entries, then carries approved time into reports, budgets, rates, billing review, and payroll handoff. Admins can use approvals, locked periods, budget alerts, and exports so client time survives review, invoicing, and later questions.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Agencies should keep each entry attached to the ClickUp task that created the work, then review time by client, project, person, and billable status. Shared clients need consistent task naming and short notes, especially when several specialists work on the same deliverable during one week.
Task-level entries produce cleaner billing and scope review than broad client-level buckets. A client bucket shows total effort, but it does not show whether time went to revisions, meetings, creative production, QA, or internal coordination. Task detail gives managers a practical audit trail.
Agency billing review needs the task, project, person, date, duration, billable status, and a note that names the work performed. A note like "homepage wireframe revisions after client feedback" gives more billing context than "design work," especially when the client questions a line item later.
Weekly review keeps agency time accurate because people still remember the work, the client context, and any timer mistakes. Month-end review is too late for clean corrections when several specialists touched the same client project. A weekly check should cover missing entries, billable flags, notes, and duplicate time.
Mixed entries damage agency reports when one time block covers several clients or unrelated deliverables. That shortcut makes budget review, profitability analysis, and client billing harder because the manager cannot assign the time to the right task. Split the work into separate entries while the details are clear.
Everhour Reporting turns task-level time into customizable agency reports with 45+ columns, grouping, filters, date ranges, exports, scheduled email delivery, and profitability dashboards. Teams can review time by client, project, task, person, billable status, costs, and invoice status from one reporting layer.
Everhour Timesheets support submission, approval, rejection, partial approval, and locked approved time. Managers can review weekly project hours before billing or payroll, request corrections when notes or totals look wrong, and protect approved entries from regular member edits.
Track approved agency hours on ClickUp tasks, then use Everhour Reporting to review clients, projects, billable work, costs, and invoice status with Everhour.
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