A printable log captures daily time, while Everhour keeps work hours tied to projects, approvals, and billing.
Enter your daily hours and rate to instantly calculate total hours, regular pay, and any overtime — no spreadsheet needed.
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A work hours log answers one practical question: how many paid hours belong in the period after unpaid breaks are removed. For a PDF log, that means each row needs the date, clock-in time, clock-out time, unpaid break time, paid daily total, and notes for corrections. The PDF is the record format; the calculation still comes from the time entries.
For U.S. payroll checks, keep the weekly total separate from the daily rows. Covered, nonexempt employees in the United States must receive overtime pay for hours worked over 40 in a fixed FLSA workweek. That workweek is 168 fixed hours, made of seven consecutive 24-hour periods, and hours cannot be averaged across multiple workweeks for overtime.
Use this formula for each day: clock-out time minus clock-in time minus unpaid break time equals paid daily hours. Add the paid daily hours inside one fixed workweek. If the covered nonexempt employee's paid hours exceed 40, regular hours are 40 and overtime hours are the excess. FLSA overtime is paid at not less than 1.5 times the employee's regular rate.
For example, a covered nonexempt inventory assistant earns $26.50 per hour and records paid daily totals of 9, 8, 8, 9, 7, and 6 hours in one fixed workweek. The weekly total is 47 hours. Regular pay is 40 hours at $26.50, or $1,060. Overtime is 7 hours at $39.75, or $278.25. Total gross pay is $1,338.25 before taxes, deductions, or policy-based premiums.
A PDF work hours log works well when every entry stays readable and consistent. Use the U.S. short date and time pattern, such as 6/7/26 and 8:30 AM, so AM/PM entries stay clear. For shifts crossing midnight, write the actual start date and end date, then calculate the elapsed span before subtracting unpaid breaks.
Break handling creates the biggest manual mistake. Federal law does not require lunch or coffee breaks for adult employees; break requirements, when they exist, come from state law or employer policy. When an employer provides short breaks, usually about 5 to 20 minutes, federal law treats them as paid hours worked. A bona fide meal period is generally unpaid only when the employee is completely relieved from duty.
A one-off PDF calculation is enough when you need a quick weekly total, a simple payroll check, or a record for one worker with stable hours. It is also enough when no one needs approval history, project coding, budget tracking, or an export trail. Keep the PDF organized by fixed workweek, not by pay period alone, so overtime checks do not cross the wrong boundary.
A managed workflow becomes necessary when people edit time after submission, managers approve timesheets, or payroll needs clean exports. Everhour can embed tracking controls inside tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and others, then sync project and task metadata into one reporting layer. That reduces duplicate entry while keeping the log tied to the work source.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A useful work hours log PDF includes employee name, workweek dates, daily clock-in time, clock-out time, unpaid break time, paid daily total, weekly total, approval signature, and correction notes. For U.S. payroll review, the weekly total matters because covered nonexempt employees receive FLSA overtime after 40 hours in one fixed workweek.
Subtract the start time from the end time, then subtract unpaid break time. Add the paid daily totals for the fixed workweek. Short employer-provided breaks of about 5 to 20 minutes stay in paid hours under federal law, while a bona fide meal period is generally unpaid only if the employee is completely relieved from duty.
A PDF log can support overtime checks if it totals paid hours by fixed FLSA workweek. Covered nonexempt employees in the United States must receive overtime pay for hours worked over 40 in that workweek at not less than 1.5 times the regular rate. A biweekly or semi-monthly PDF still needs weekly subtotals.
A lunch break is deducted only when it qualifies as unpaid time. Under federal rules, a bona fide meal period is generally unpaid only when the employee is completely relieved from duty. An employee who answers calls, watches a desk, handles customers, or performs other duties while eating is still working.
Rounded times can go into a PDF only if the rounding method is neutral over time and does not underpay employees for actual hours worked. Federal time-clock rounding is accepted to the nearest 5 minutes, tenth, or quarter-hour when it averages out. A PDF should keep original punch notes when rounding affects pay.
Everhour embeds tracking controls inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Tracked time stays tied to project and task metadata, so teams can review timesheets and budgets without copying PDF log entries into a second system.
Everhour Timesheets let users submit weekly project hours or working hours for review. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members before payroll, billing, or reporting uses those records.
Move beyond static PDFs when hours need review, correction, and handoff. Everhour embeds tracking in supported work tools and turns logged time into approved timesheets, reports, budgets, and billing records.
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