Everhour supports approved timesheets and billing review, while a PDF format gives attorneys a fixed record of hours and totals.
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An attorney timesheet PDF answers a narrow recordkeeping question: which hours belong to each date, client, matter, task, and billing status. A useful PDF shows start time, end time, unpaid break time, billable category, hourly rate, notes, and signature or approval fields. That structure lets a reviewer trace the total back to the original time entries instead of accepting a single unexplained number.
The same document can support billing, payroll review, or internal utilization checks, but those uses require different totals. Billing focuses on approved billable hours by client or matter. Payroll focuses on hours worked, including required duty time and additional work the employer suffers or permits. For covered nonexempt employees in the United States, payroll review also checks whether hours worked exceed 40 in a fixed FLSA workweek.
A PDF attorney timesheet should separate billable and nonbillable time before the total line. Court filing, client calls, contract drafting, and discovery review often bill to a matter. Internal meetings, training, or administrative cleanup may belong on the same day without appearing on the client invoice. Mixing those categories creates a clean-looking total that still overstates billable value.
Breaks need their own column because they change worked time differently from billing notes. Federal law does not require adult lunch or coffee breaks, but employer policy or state law can. Short breaks provided by an employer, usually about 5 to 20 minutes, are compensable hours worked under federal law. A bona fide meal period is generally unpaid only when the employee is completely relieved from duty.
Start with each clock span: end time minus start time. Subtract only unpaid break time from the gross span, then classify the remaining time as billable or nonbillable. For invoice value, multiply approved billable hours by the agreed hourly rate. For payroll review, total hours worked inside the fixed workweek before applying any overtime rule.
For example, an attorney works from 9:00 AM to 6:00 PM, takes a 1-hour unpaid meal period, records 6 billable hours, and bills the matter at $240 per hour. The gross span is 9 hours. The worked total is 8 hours after the unpaid meal period. The invoice value is 6 × $240 = $1,440, while the 2 nonbillable worked hours stay out of the client invoice.
A single PDF is enough for a solo attorney checking one day, a bookkeeper reconstructing a past week, or a client who needs a signed attachment with dates and matter notes. It works best when the entries are already final, the rate is known, and no one needs to approve, reject, or correct time later.
A managed workflow fits teams that collect weekly project and working hours, submit time for review, and need approved records before billing or payroll. Everhour Timesheets let managers approve, reject, partially approve, and lock submitted time entries, which gives a firm a durable review trail instead of a folder of disconnected PDFs.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A practical attorney timesheet PDF includes date, attorney name, client, matter, task description, start time, end time, break time, billable status, rate, total hours, invoice value, and approval signature. Separate billable and nonbillable columns keep client charges distinct from internal work.
A PDF can show the weekly hours needed for an overtime check, but the legal result depends on worker category and jurisdiction. Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed workweek at not less than 1.5 times the regular rate.
Deduct lunch only when the period is unpaid under the applicable rule or policy. Under federal law, a bona fide meal period is generally unpaid only when the employee is completely relieved from duty. If the employee performs duties while eating, that time remains hours worked.
A PDF can use rounded entries if the underlying rounding rule is lawful and consistent. Federal time-clock rounding may use the nearest 5 minutes, tenth, or quarter-hour only when it averages out over time and does not underpay employees for actual hours worked.
Billable time and hours worked are different totals. Billable time is the approved client-chargeable portion of the day. Hours worked include required duty time and additional work the employer allows or permits, including unscheduled work before or after a shift.
Everhour Timesheets collect weekly project hours and working hours by person so managers can review time before payroll, billing, or reporting. Submitted time can be approved, rejected, partially approved, and locked after approval.
Everhour connects tracked time to reporting and invoicing workflows, so approved project hours can move into billing review without rebuilding totals from separate PDFs. Teams can keep client, project, and task context attached to each time entry.
Move beyond one-off PDFs with weekly submissions, manager review, and locked approved entries. Everhour Timesheets give firms a clearer path from recorded hours to billing review.
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