Everhour tracks task and project hours, while Safari gives you a simple browser path for utilization math.
Measure billable utilization against total capacity and see exactly how many hours you're leaving on the table each period.
Working hours this period
Industry average for agencies: 75–85%
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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A utilization rate shows the share of available work time that turned into billable, client-facing, or otherwise productive hours. On Safari, the calculation itself does not change. The practical browser detail is workflow: keep your timesheet, billing report, or staffing plan open in another tab, then copy the billable and available-hour figures into the calculation without switching devices.
The basic result answers one management question: did the person, team, or project spend enough available time on work that counts toward the selected utilization definition? A law firm may count billable client hours. An agency may count client delivery hours. An internal operations team may count productive project hours. The numerator must match the work category you intend to manage.
The denominator drives the credibility of the result. In the United States, the FLSA does not define full-time or part-time employment, so a utilization denominator should treat full-time capacity as an employer policy rather than a federal legal threshold. Many U.S. firms use 40 weekly hours as gross capacity because federal overtime rules require covered nonexempt employees to receive overtime pay for hours worked over 40 in a fixed 168-hour workweek.
A 40-hour weekly capacity baseline equals 2,080 annual gross hours before subtracting company PTO, holidays, unpaid leave, or other nonworking time. The FLSA does not require payment for time not worked, including vacations, sick leave, or federal or other holidays. Private-sector paid holidays and vacation days remain a matter of employer policy unless another law, contract, or collective agreement applies.
Use this formula: billable hours divided by available hours, multiplied by 100. If a consultant has 40 available hours in a week and records 31 billable hours, utilization equals 77.5%. At a $155 hourly billing rate, those 31 billable hours carry $4,805 of billable value before discounts, write-downs, or nonbillable project work.
Keep nonworking time out of available hours only when your policy uses a net-working-hours denominator. For example, approved PTO, unpaid FMLA leave actually taken by an eligible employee of a covered employer, and paid holidays may reduce available capacity in one firm's reporting. Another firm may track gross capacity separately. Mixing gross capacity for one employee with net capacity for another makes team utilization comparisons unreliable.
A one-time calculation is enough when you need a fast check for one person, one week, or one project. Safari works well for that kind of lookup, especially when the source data sits in a separate browser tab. The result can support a staffing conversation, a billing review, or a quick explanation of why revenue fell short of capacity.
A managed workflow becomes necessary when utilization affects payroll review, invoices, approvals, budgets, or recurring staffing decisions. Everhour Time Tracking captures task and project hours through timers or manual entries, then feeds approved timesheets, reports, budgets, invoicing, and payroll review. Locked periods, reminders, approvals, and timer rules help keep the source hours consistent before anyone calculates utilization.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Safari does not change the formula. Utilization rate still equals counted work hours divided by available hours, multiplied by 100. The useful Safari workflow is practical: keep your time report or billing spreadsheet open in one tab and the calculation in another, then use the same source figures each time you check utilization.
Use gross capacity when you want to compare output against the full scheduled baseline, such as 40 hours per week or 2,080 annual hours. Use net working hours when your policy subtracts approved PTO, holidays, unpaid leave, or similar absences. The selected denominator must stay consistent across people, teams, and reporting periods.
Yes. U.S. federal sources define work-hour and leave rules, but they do not set a professional-services utilization target. The target utilization rate is a firm or industry benchmark choice. Role, seniority, service line, sales responsibility, and management duties usually matter more than country-level law.
Different available-hour denominators create different utilization rates. An employee with 31 billable hours against 40 available hours has 77.5% utilization. Another employee with 31 billable hours against 35 net available hours has 88.57% utilization. The billable work stayed the same, but approved absences or schedule policy changed the denominator.
Paid holidays should reduce capacity only when your firm uses a net-working-hours denominator. OPM lists 11 federal holidays in 2026, but those are federal employee holidays. Private-sector paid holidays remain an employer policy matter unless another law or contract applies, so your denominator should follow the policy used for reporting.
Everhour Time Tracking captures task and project hours through timers or manual entries, including tracking inside tools such as Asana, ClickUp, Jira, GitHub, Trello, and Monday. Those entries feed timesheets, reports, budgets, invoicing, and payroll review, so utilization calculations start from approved work records instead of reconstructed estimates.
Use Everhour Time Tracking to capture task and project time, approve timesheets, lock completed periods, and carry cleaner source hours into utilization, billing, and payroll review.
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