Everhour tracks time off alongside work hours, while France utilization math starts with local capacity rules.
Measure billable utilization against total capacity and see exactly how many hours you're leaving on the table each period.
Working hours this period
Industry average for agencies: 75–85%
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Resource utilization answers one operating question: how much of a person's available capacity became billable work. In France, the denominator should start with the legal full-time private-sector reference of 35 hours per week, 151.67 hours per month, and 1,607 hours per year unless a collective agreement sets a different weekly duration. The numerator is billable time actually worked for clients, projects, or chargeable matters.
The result matters for staffing, pricing, hiring, and workload planning. A 75% utilization rate means 75 out of every 100 available hours were billable. It does not prove profitability by itself, because rates, discounts, nonbillable management time, and write-offs still affect margin. It gives you a clean capacity signal before you move into revenue or cost analysis.
France's legal annual working-time reference gives a full-time hourly baseline of 1,607 hours. Paid leave also matters: employees accrue 2.5 jours ouvrables per month, equal to 30 jours ouvrables or 5 weeks for a full year. Public holidays need policy treatment. France has 11 national legal public holidays, but only May 1 is mandatorily nonworked for all employees except activities that cannot stop.
Other public holidays reduce available hours only when a collective agreement, branch or company agreement, or employer makes them nonworked. In 2026, 9 national legal public holidays fall on Monday through Friday, so they affect a weekday capacity denominator only if they are nonworked. Alsace-Moselle and overseas departments and collectivities can add local holidays, so a France-wide template still needs local review.
The core formula is simple: billable hours divided by available hours, multiplied by 100. For a full-time French employee, start with 1,607 annual hours. If company policy treats 9 weekday public holidays in 2026 as nonworked and each day represents 7 hours, subtract 63 hours. Available capacity becomes 1,544 hours. If the employee records 1,158 billable hours, utilization is 75%.
The formula is: 1,158 / 1,544 × 100 = 75%. Keep internal time, training, admin, sales support, and paid time not worked out of the numerator unless your firm explicitly treats that time as billable. For employees on an annual forfait-jours arrangement, do not force the same hourly denominator. Working time is counted in days and capped at 218 working days unless the applicable collective agreement sets a lower number.
A one-off calculation is enough for a quarterly check, a pricing model, or a quick comparison between roles. It stops being enough when leave approvals, local holidays, part-time schedules, forfait-jours populations, and project billing all change the denominator. French working time cannot normally exceed 48 hours in a single week or 44 hours per week on average over 12 consecutive weeks, so sustained higher capacity should not become the planning base.
A managed workflow keeps the denominator current before utilization is calculated. Everhour Time Off tracks vacations, sick leave, holidays, and custom leave types alongside work time, including partial-day entries and capacity-scaled day lengths. That makes the utilization report easier to trust because approved absences and tracked work flow into the same operational record instead of living in separate spreadsheets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
For a full-time private-sector hourly denominator in France, start with the legal working-time reference of 35 hours per week, 151.67 hours per month, and 1,607 hours per year unless a collective agreement sets a different weekly duration. Then apply firm policy for paid leave, nonworked public holidays, part-time schedules, and worker categories that are not measured by hours.
No. In the general French case there are 11 national legal public holidays, but only May 1 is mandatorily nonworked for all employees except activities that cannot stop. Other public holidays reduce available hours only when a collective agreement, branch or company agreement, or the employer makes them nonworked.
Forfait-jours employees should use a day-based utilization model, not a standard hourly denominator. Their working time is counted in days rather than hours and is capped at 218 working days unless the applicable collective agreement sets a lower number. Service Public's 2026 example calculates 9 rest days after accounting for 218 working days, weekends, paid leave, and weekday public holidays.
No statutory national target exists. French official guidance sets working-time, leave, public-holiday, and forfait-day capacity inputs, but it does not set a country-level billable utilization benchmark. A law firm, agency, consultancy, or services team sets its own target based on role mix, pricing, delivery model, and nonbillable responsibilities.
The most common mistake is using 1,607 hours as every person's final denominator without adjusting for the category being measured. Nonworked public holidays, local holidays, part-time capacity, approved leave, and forfait-jours arrangements can all change the available base. The numerator also needs discipline: only billable hours actually worked belong in a billable utilization calculation.
Everhour Time Off tracks vacations, sick leave, holidays, and custom leave types with partial-day durations, accrual and carryover, per-employee balances, and a request-and-approve workflow. Time-off data flows into timesheets and reports, so capacity can reflect approved absences before utilization is reviewed.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with filters, grouping, date ranges, and exports to CSV, Excel/XLSX, or PDF. Teams can review billable time by member, project, client, or period without rebuilding the same utilization table each month.
Track approved leave, holidays, and work time in one place. Everhour Time Off keeps capacity inputs current, so utilization reporting reflects real availability instead of stale spreadsheet assumptions.
14-day free trial · No credit card · Cancel anytime
