Everhour embeds time tracking in work tools, while a clean report turns approved hours into invoice-ready math.
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A time billing report answers one practical question: how much approved billable work should be charged for a specific client, matter, project, or billing period. The report usually starts with time entries, then groups them by person, task, date, role, or service line. Each group needs billable hours, the applicable rate, the calculated amount, and any adjustment that changes the invoice total.
For U.S. work, amounts are normally stated in USD because United States coins and currency, including Federal Reserve notes, are legal tender for debts, public charges, taxes, and dues. The report should not assume a federal VAT/GST because the United States has no federal VAT/GST. Any tax line needs a state and local input when the billed service is taxable.
A useful printed report separates worked time from billable time. Worked time shows labor performed. Billable time shows the portion charged to the client after non-billable work, write-downs, or billing-policy exclusions. A clear report includes date, person, description, hours, billing rate, line amount, subtotal, tax if applicable, expenses if included, and final amount due.
Rounding belongs in the same place every time. If your policy bills in 0.1-hour increments, each entry is rounded to the nearest six minutes before the line amount is calculated. If the contract says to round only after total time is added, use that method instead and label it. Mixing entry-level rounding and total-level rounding creates mismatched printed totals.
The core formula is billable hours × hourly rate = line amount. Add the line amounts to get the labor subtotal. Then apply approved discounts, write-downs, expenses, and jurisdiction-specific taxes only when they apply. For a report with several roles or services, calculate each line separately before adding the subtotal.
For example, a client support report lists 23 approved advisory hours at $145 per hour and 14 approved QA hours at $110 per hour. Advisory work equals $3,335. QA work equals $1,540. The labor subtotal is $4,875 before expenses, tax, discounts, collections, or invoice payment timing. That same subtotal can also support realization analysis if the final invoice is written down.
A one-off calculation is enough when you need to check a single invoice, rebuild a small client summary, or confirm the math before printing a report. It is also enough when all entries use one rate, no write-downs apply, and the tax decision has already been made for the state and local jurisdiction.
A managed workflow is better when time must be captured continuously, marked billable or non-billable, approved, reported, and handed off for invoicing. Everhour can embed tracking controls inside tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and others, then sync project and task context so billing reports match the work structure your team already uses.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
It should include the client or project name, billing period, entry dates, descriptions, people or roles, billable hours, hourly rates, line amounts, subtotal, approved adjustments, taxable amount if applicable, expenses if included, and final total. Add the rounding rule and currency when the report will be reviewed outside your internal team.
Multiply each billable-hours line by its rate, then add the line amounts. Apply write-downs, discounts, approved expenses, and taxes after the labor subtotal according to the client agreement and jurisdiction. Do not combine non-billable time with billable time in the same subtotal unless the report labels both categories separately.
Tax should appear after the taxable subtotal when the service is taxable in the relevant state or local jurisdiction. The United States has no federal VAT/GST or national sales-tax rate for billed professional time, so a U.S. report needs a jurisdiction-specific tax input rather than a single national percentage.
The most common mistake is printing only the final invoice amount without the hours, rates, and adjustments behind it. A reviewer needs to trace each total back to approved time entries. If rounded hours, write-downs, and taxes are not separated, the report becomes a summary instead of an audit-ready billing record.
For U.S. lawyers, ABA Model Rule 1.5 requires the scope of representation and the basis or rate of fees and expenses to be communicated in writing for new client-lawyer relationships, subject to the rule's limited low-cost exception. A time billing report should match the written fee basis used for the matter.
Everhour integrates with major project management tools and adds tracking controls inside supported workflows, including Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and others. Synced project and task metadata lets billing reports reflect the same client, project, and task structure where the work was logged.
Everhour turns tracked billable time and expenses into invoices by selecting uninvoiced time, previewing the breakdown, and generating an invoice. Invoice data can be grouped by project, task, person, date, or other available breakdowns so the invoice follows the approved billing report.
Track time where work happens, keep project context attached, and produce billing reports from the same data. Everhour connects embedded tracking with invoice-ready records.
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