QuickBooks Time separates regular and overtime hours, while Everhour adds planning context before payroll review.
Calculate regular and overtime earnings based on your hours and rate. Supports standard time-and-a-half and double-time multipliers.
Total hours including overtime
Typically 40h/week
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A QuickBooks overtime calculation answers one practical question: how much regular pay, overtime pay, and gross pay belong in the payroll or billing record for one fixed workweek. For the U.S. federal baseline, covered nonexempt employees must receive at least 1.5x their regular rate for hours worked over 40 in a fixed 168-hour workweek.
QuickBooks Time can separate regular and overtime hours in reports, then send approved time toward QuickBooks Online Payroll, invoices, or TimeActivity records. The useful QuickBooks fields depend on the workflow: payroll needs employee, hours, pay type, and rate mapping; billing needs customer or project, service item, billable status, hourly rate, hours, and description.
QuickBooks Time setup matters because imported dimensions control where overtime lands later. QuickBooks Online customers, employees, service items, classes, and payroll items can import into QuickBooks Time every 1 minute unless restricted or disabled. The setup also asks for an export start date, which blocks timesheets before that date from being exported to QuickBooks Online.
QuickBooks Time defaults match a common setup: weekly overtime after 40 hours, daily overtime after 8 hours, and daily double time after 12 hours. Paid time off does not count toward overtime in that setup. For payroll mapping through the Pay Rate Engine, QuickBooks Online Payroll maps only 1.5x and 2.0x overtime pay types, so unusual premium rules need review before export.
For a single-rate example, assume a covered nonexempt employee works 48 hours in one fixed FLSA workweek at a $26 regular rate. Regular pay covers the first 40 hours: 40 × $26 = $1,040. Overtime covers 8 hours at 1.5 × $26, or $39 per overtime hour. Overtime pay is 8 × $39 = $312.
Gross pay for the week is $1,352. The calculation uses hours actually worked in that workweek; the FLSA does not allow averaging two workweeks to avoid overtime. The regular rate is total compensation for the workweek, excluding statutory exclusions, divided by total hours actually worked in that workweek. More protective state rules, contracts, or policies can require a greater benefit.
A one-off calculator is enough when you have one employee, one hourly rate, one fixed workweek, and no disputed time entries. It also works for a quick check against a QuickBooks Time wage report that already separates regular hours, overtime hours, pay rate, and total wage. The result tells you whether the payroll line is arithmetically consistent.
A managed workflow becomes necessary when overtime is recurring, schedules are tight, or managers need to prevent overloaded weeks before payroll closes. Everhour Resource Planning shows team capacity and workload on a visual timeline, with member and project views that help managers review assignments before overtime becomes a correction.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Payroll calculations depend on employee, hours worked, regular rate, overtime pay type, and the fixed workweek. Billing workflows also use customer or project, service item, billable status, hourly rate, hours, notes, and description. QuickBooks Online TimeActivity records can include employee or vendor references, customer or project references, item references, billable status, hourly rate, description, and payroll item references.
QuickBooks Time's overtime setup defaults include weekly overtime after 40 hours, daily overtime after 8 hours, and daily double time after 12 hours. The federal FLSA baseline for covered nonexempt employees is at least 1.5x the regular rate for hours worked over 40 in a fixed 168-hour workweek. State rules, contracts, or policies can require a different setup.
QuickBooks Time's overtime setup states that paid time off does not count toward overtime. Under the FLSA federal baseline, overtime is based on hours actually worked in the workweek. Payment for time not worked, including vacations or holidays, is not federally required and is generally controlled by agreement, employer policy, representative or union contract, or state law.
The common mistake is building a rule that calculates correctly in QuickBooks Time but does not map cleanly to QuickBooks Online Payroll. Through the Pay Rate Engine, only 1.5x and 2.0x overtime rates can map to the Overtime Pay Type and Double Overtime Pay Type. Review payroll mapping before approving export totals.
No. Under the FLSA federal baseline, each fixed 168-hour workweek stands alone for covered nonexempt employees. Hours cannot be averaged over two or more workweeks to avoid overtime. A 34-hour week followed by a 46-hour week is not an 80-hour no-overtime period; the 46-hour week contains 6 overtime hours under the federal baseline.
Everhour Resource Planning shows team capacity and workload on a visual timeline. Managers can switch between member and project views to review assignments before planned work turns into overtime that payroll later has to check.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, then exports invoices to QuickBooks Online as drafts. The exported invoice status, number, issue date, and amount stay visible in Everhour, so billing records remain connected after the accounting handoff.
Use Everhour Resource Planning to review workload and capacity by member or project before overtime reaches payroll review, keeping planned work closer to available time.
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