Everhour connects tracked project hours to billing workflows, while Xero handles draft invoices, account coding, and payment status.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for teams that track billable work, assign it to clients, and need invoice data to reach Xero without rebuilding every line by hand. The Xero workflow starts with client records: Xero contacts sync into Everhour clients, then project work can be tied to the correct customer before invoicing.
The accounting handoff runs in the other direction. Billable hours and expenses become an invoice in Everhour, then copy to Xero as a draft invoice. Xero carries the accounting structure after that point, including contact, line items, dates, currency code, tax, totals, amount due, amount paid, and invoice status.
A useful time tracking setup separates raw timer records from invoice-ready line items. Xero line items use a description, quantity, unit amount, account code, tax type, line amount, and optional tracking categories. For time billing, quantity usually represents the billable hours and unit amount represents the billing rate.
Xero calculates line amount as quantity times unit amount, adjusted by DiscountRate or DiscountAmount when discounts apply. That makes clean rate setup important before export. The time tracking system supplies the approved hours and billing context; Xero supplies the invoice lifecycle, account coding, tax handling, and payment record.
U.S. employers covered by the FLSA must keep accurate records for nonexempt workers, but the federal baseline does not require a specific timekeeping system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay. Payroll records must be preserved for at least three years, and basic time and earnings records, such as daily start and stop time cards or sheets, must be preserved for at least two years.
A one-off export is enough when a freelancer needs a simple draft invoice, a small client job has a clear rate, or the accounting team only needs billable totals moved into Xero. The process still needs clean descriptions, quantities, unit amounts, account codes, tax types, and currency codes before the invoice is approved.
A managed workflow fits recurring client work, retainer budgets, multi-person projects, or invoices that depend on approved time. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, budget alerts, expense inclusion controls, multiple billing methods, and client-level budgets, so time can be reviewed before it becomes a Xero draft invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
The practical flow is client data from Xero into the time system, invoice data from billable time and expenses back to Xero, and invoice status data back to the time system. The exported invoice becomes a Xero draft invoice, then Xero handles the accounting lifecycle, including statuses such as DRAFT, AUTHORISED, PAID, VOIDED, and DELETED.
Contact, line items, issue date, due date, invoice number, currency code, tax, total, amount due, and amount paid matter most. Each line item needs a description, quantity, unit amount, account code, and tax type. Missing account or tax coding slows approval because Xero needs those fields for the accounting record.
Tracked hours should enter Xero as a draft invoice for review. Xero's invoice status model includes DRAFT before later states such as AUTHORISED and PAID. This review step lets the accounting owner confirm the contact, account code, tax type, currency, discount, totals, and due date before the invoice becomes an accounting commitment.
Payroll hours and Xero billable hours serve different purposes, so they do not always match. U.S. FLSA records for covered nonexempt workers must show daily hours worked and total hours worked each workweek. Client invoices usually include billable time, approved expenses, rates, discounts, and tax treatment, which can exclude internal or nonbillable work.
The common mistake is exporting raw time without confirming client, rate, account code, tax type, and discount treatment. Xero line amounts depend on quantity times unit amount, adjusted for discounts. A correct time total still produces a poor invoice when the line item description is vague or the accounting fields are incomplete.
Everhour Project Budgeting tracks hour-based and money-based budgets as teams log time and expenses, with recurring budget periods for ongoing client work. Budget alerts and budget protection help teams review spending before billable time becomes an invoice that copies to Xero as a draft.
Everhour keeps Xero invoice status details visible on its invoices page after export, including status, invoice number, issue date, and amount. That gives project and billing teams a shared reference point after the invoice has moved into Xero for accounting review and payment tracking.
Track client work, review budget position, and send billable time into Xero with fewer manual handoffs. Everhour connects project budgets to billing workflows before invoice data reaches accounting.
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