Billable projects need client, task, rate, and approval detail. Everhour connects tracked time to reporting and invoices.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page supports the daily work of turning professional services time into a clean billing record. You track work by client, project, task, person, date, duration, and billable status, then use approved entries for invoices and management review. Billable hours are client-facing, revenue-generating time charged at an agreed rate, while total hours also include internal overhead.
For a consulting team, one useful entry reads: client ABC Manufacturing, project Q2 migration, task data mapping, member Jordan Lee, 2.75 hours, billable, rate from the statement of work, note "mapped legacy fields for import test." That level of detail supports an itemized invoice and gives managers enough context to review scope, utilization, and margin.
Every billable-project record needs enough structure to survive billing review. Use separate fields for client, project, task, person, date, start and stop time or duration, billable status, role or task rate, and notes. Keep approval status separate from billable status. An entry can be billable under the contract and still need manager approval before it reaches the client invoice.
Time-and-materials revenue follows a simple rule: billable hours multiplied by the agreed hourly rate. The record still needs context because invoicing rarely relies on a bare total. Separate client deliverables from internal team meetings, training, business development, administration, timekeeping, invoicing, and HR activities, which are generally non-billable overhead for ordinary client projects.
Ambiguous work causes the most billing friction. Emails, calls, travel, and preparation belong in the engagement letter or statement of work because each item can be billable or non-billable depending on the contract. Tag these categories consistently before invoice creation. A vague note such as "client work" gives the reviewer less support than "client call about launch-risk list."
Billable tracking also feeds utilization and profitability decisions. Utilization rate is billable hours divided by total available hours multiplied by 100. Project profitability is actual revenue minus actual costs, divided by actual revenue, multiplied by 100. Those metrics break down when teams bury non-billable scope management, rework, or administration inside client-facing task codes.
A one-off tool is enough when you need a weekly total for a small client project, a quick invoice backup, or a short contractor summary. It works best when one person controls the entries, the billing rules are simple, and the client accepts a summarized time attachment without formal approval history.
A managed workflow becomes the better fit when multiple people log time across clients, rates, and approvals. Everhour can keep task and project time in one reporting layer, then connect approved entries to budgets, billing, invoicing, exports, and profitability reporting. That structure turns billable time from a weekly cleanup job into a repeatable operating record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful entry includes client, project, task, worker, date, hours or start and stop time, billable status, rate source, note, and approval status. The rate source should point to the role, task, engagement letter, or statement of work. This structure lets reviewers trace the billed amount back to the work performed instead of relying on a weekly total.
Use the engagement letter or statement of work as the control document. Emails, calls, travel, and preparation can be billable or non-billable depending on the contract. Create separate categories for each ambiguous item and apply them consistently. Treating every client-related touchpoint as billable without contract support creates invoice disputes.
For hourly or time-and-materials projects, billable revenue equals billable hours multiplied by the agreed hourly rate for the role or task. Non-billable overhead stays outside that calculation. A clean billing file keeps the calculation tied to approved client-facing entries, so invoice totals match the work the client agreed to pay for.
Yes, if the record separates labor compliance fields from billing fields. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Client billing also needs client, project, task, rate, and billable status. Keep both views complete.
Covered U.S. Department of Defense contracts require special attention. DFARS 252.242-7006 requires an acceptable accounting system to include a timekeeping system that identifies employees' labor by intermediate or final cost objectives, plus a labor distribution system that charges direct and indirect labor to the appropriate cost objectives. For ordinary client projects, billable timekeeping is an operating practice controlled by the contract.
Everhour Reporting lets you build billable-project views with 45+ columns, including task, project, client, member, billable time, labor costs, profit, invoice status, and budget metrics. You can group, filter, export to CSV, Excel/XLSX, or PDF, and schedule recurring email delivery for review.
Everhour Timesheets let users submit weekly project hours for review, then managers approve, reject, or partially approve entries before billing or payroll review. Submitted and approved time is locked for regular members unless withdrawn or rejected, so late edits do not change records silently.
Use Everhour Reporting to group billable hours by client, project, task, member, and invoice status, then export or schedule the view your billing team needs for cleaner project profitability.
14-day free trial · No credit card · Cancel anytime
