Everhour turns tracked project hours into reports, while your workflow needs clear task, client, and billing rules.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to set up a workflow that records who worked, on which project or task, for which client, and whether the time is billable. U.S. wage-and-hour law does not require one clock-in system, but covered employers need a complete and accurate method for nonexempt employees under the FLSA. Employer records for employees covered by FLSA minimum wage or overtime provisions must include daily hours worked and total hours worked each workweek.
The project-management side gives each time entry a business purpose: a task, milestone, budget, estimate, or client deliverable. A weekly total such as 42 hours is incomplete for most teams because it hides non-billable meetings, internal admin, rework, and project overruns. A usable record shows time by date and workweek, then lets the manager connect those hours to budget, payroll, utilization, or invoice review.
Each entry needs a date, person, project, task or work category, start and stop time or duration, and billable status. Client billing also needs a billing rate in U.S. dollars for U.S. users, plus notes detailed enough to explain the work without storing sensitive personal information. Payroll review needs the fixed workweek, because FLSA overtime for covered nonexempt employees is measured within a fixed 168-hour workweek and hours cannot be averaged across workweeks.
A useful entry reads: March 5, 2026, Jordan Lee, Client A website launch, task: design QA, 2.5 hours, billable, $85 per hour, note: checked checkout flow against approved acceptance criteria. That line identifies the payer, project, task, time amount, and billing basis. A vague note such as worked on site forces the reviewer to reconstruct the job later.
A project-management workflow works better when the timer, manual entry form, and notes live where the task is assigned, discussed, and closed. The entry inherits context from the project structure, so fewer hours land in a generic admin bucket. Separate time capture still works for solo operators, but team reporting needs consistent project, client, and task names across everyone's entries.
Tracking only attendance creates a payroll record with too little project detail. Tracking only task effort creates a project record that misses daily totals when the system stores only task totals. Keep notes focused on work performed, because U.S. businesses handling employee personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act and follow FTC guidance to collect only needed sensitive information, secure it, and dispose of it safely.
A one-week total or simple tracker is enough when you need a quick personal record, a small project recap, or a draft invoice support sheet. It works when one person controls the entries, rates, notes, and export. The risk starts when several people edit time after the fact, projects share budgets, managers approve hours, or billing and payroll need the same source record.
Everhour fits the managed side by turning logged time, budgets, costs, and project data into customizable operational reports. Teams can use 45+ columns, metadata filters, grouping, date ranges, conditional formatting, and CSV, Excel/XLSX, or PDF exports for review. That reporting layer gives project managers a durable source for budget checks, billing handoff, utilization, and profitability review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
For teams, task-level tracking belongs as close to the work as possible. Entries tied to assigned tasks carry project, client, estimate, and status context without extra re-keying. Standalone tracking works for a solo operator or a short engagement, but shared project reporting breaks down when team members choose different task names or client labels.
Budget-ready entries identify the person, date, project, task, client, billable status, duration, rate, and work note. Estimates or budget codes add the comparison point. A missing billable flag or client label pushes approved time into manual cleanup, because the reviewer cannot tell whether the hours belong on an invoice, cost report, or internal utilization report.
Timers capture work as it happens, so they reduce end-of-week reconstruction and forgotten task switches. Manual entries still belong in the workflow for corrections, offline work, and administrative time entered after completion. A clear policy records the entry method, requires notes for later edits, and sends submitted time through approval before billing or payroll review.
Project totals alone do not preserve the daily and weekly structure needed for payroll review. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Employers must preserve payroll records for at least 3 years and basic time and earnings records, such as daily start/stop time cards or sheets, for at least 2 years.
The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. Under the federal baseline, covered nonexempt employees receive overtime pay for hours worked over 40 in a workweek unless another law or agreement applies. Keep the project label separate from the payroll overtime decision.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns. Managers can group and filter by project metadata, set date ranges, export CSV, Excel/XLSX, or PDF, and schedule email delivery for recurring project reviews.
Everhour embeds timers and manual time entry inside supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Team members log hours from the task, and the entries feed the same time layer for review.
Everhour Reporting turns tracked project hours into filtered, grouped reports with exports and scheduled email delivery. Replace one-off weekly files with a repeatable review process for budgets, billable work, and clearer project profitability.
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