Project managers need task-level time records for budgets and reports, and Everhour keeps project hours organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
For a project manager, the practical job is to turn work in motion into records that answer budget, schedule, staffing, and client questions. Useful entries connect each hour to a project, task, person, date, and status. That structure lets you see whether the team spent time on planned work, unplanned support, rework, meetings, or client-requested changes before the next progress report is due.
The workflow fits software teams, consulting engagements, internal initiatives, and client projects that need cost tracking. A project manager can collect task-level hours during the week, compare them with estimates, and prepare progress or cost tracking reports without rebuilding the story from chat messages and calendar notes. If client billing uses labor hours, the same records help connect approved work to invoice detail.
A clean project time entry includes the project or client, work item, team member, date, duration or start and stop time, billable status, rate when billing applies, estimate, remaining time, and a short note. A sample entry for a rollout plan: June 12, Acme onboarding project, training checklist review, Maya Chen, 2 hours 30 minutes, billable at $95 per hour, original estimate 3 hours, 30 minutes remaining, note: client-requested edits.
Set the project up around the same dimensions used in the plan: objectives, funding, schedules, and staff. Track work items in the units your team uses, such as weeks, days, hours, or minutes, and choose one default unit so entries read consistently. Review logs before the week closes, because late corrections weaken estimate-versus-actual reporting and hide capacity problems until the schedule slips.
Project managers gain the most from time tracking when the records explain variance, not just effort. A daily total of 7.5 hours does not show whether the delay came from underestimated design work, a dependency, customer review, or rework. Task-level logs let you compare original estimates with actual time, update remaining work, and explain budget changes in progress reports without blaming the team for missing context.
Client-facing projects need an extra check: the billable description must match the contract and the work actually performed. For U.S. federal time-and-materials and labor-hour contracts, labor payment uses the contract hourly rate multiplied by direct labor hours, and vouchers can be supported by individual daily job timekeeping records. Keep rate, role, task, and approval details together so cost reports and invoice support tell the same story.
A one-off tracker fits a single project review, a short client estimate, or a quick weekly hours cleanup. It works when one person enters the hours, the project has few tasks, and the output only needs to answer a narrow question. It breaks down when several contributors log time across projects, managers need approvals, or finance needs a dependable handoff for billing or payroll review.
Everhour Time Tracking fits a managed workflow by logging task and project hours through timers or manual entries, including inside supported project tools. Approved hours can move into timesheets, reporting, budgeting, invoicing, and payroll review, while admins use approvals, locked periods, reminders, and timer rules to keep project data usable after the week closes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with project, task or work item, team member, date, duration, billable status, estimate, remaining time, and a short note. Add client, role, rate, and approval fields when the work feeds client reports or invoices. A project manager needs enough detail to connect hours to budget, schedule, staffing, and scope decisions.
Task-level tracking works better for active management because it shows which work items consumed the estimate and which ones still need capacity. Project-level totals help with high-level reporting, but they hide rework, blockers, and scope changes. Use project totals for summaries and task logs for decisions about schedule, budget, and assignments.
Each entry gives the actual time spent on a work item, then the project manager compares that total with the original estimate and remaining time. Repeated gaps show where estimates are too low, tasks are poorly defined, or dependencies add waiting time. Sprint-based teams can also use completed estimation units to forecast future capacity.
Yes, if the records identify the person, date, direct labor hours, role or rate category, work performed, and approval status. Under U.S. federal time-and-materials and labor-hour contracts, labor payment is based on the contract hourly rate multiplied by direct labor hours, and individual daily job timekeeping records can substantiate vouchers.
No. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Preserve payroll records for at least three years and basic time and earnings records for at least two years.
Everhour Time Tracking records task and project hours through live timers or manual entries, including inside supported project tools such as Asana, ClickUp, Jira, and Monday. Those entries can feed timesheets, reporting, budgeting, invoicing, and payroll review after managers approve the time.
Everhour Project Budgeting tracks hour-based or money-based budgets as the team logs time and expenses. Admins can set budget alerts at 75%, 90%, 100%, or a custom threshold, and budget protection can stop timers and prevent additional logging after the budget is exceeded.
Track task and project time through timers or manual entries in Everhour, then send approved hours into timesheets, reports, budgets, invoicing, and payroll review for cleaner project control.
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