Everhour records project time in task context, giving project managers cleaner billing, budgets, and delivery reports.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Project managers use billable hour records to connect work to clients, schedules, staff, and budgets. A useful record shows who worked, which project or task received the time, whether the time is billable, and which client or contract it supports. That structure gives you the material for invoices, budget reviews, progress reports, and estimate updates.
For a software rollout, a project manager may need separate time entries for requirements review, sprint planning, implementation tasks, client meetings, QA coordination, and change requests. Each entry should identify the work item, the person, the date, and the billable status. Clean labels keep client-facing reports readable and make budget overruns visible before the invoice stage.
Task-level tracking gives billable hours their context. A project-level total can show that 86 hours were worked, but it cannot show whether the time went to planned delivery, support, rework, or a client-requested change. A stronger record ties each entry to a task, milestone, staff member, and client-facing category.
Project management systems often compare original estimates with actual time after work begins. That comparison only works when entries stay close to the work. Use minutes or hours consistently, keep comments short and specific, and separate billable delivery from internal coordination. A time entry such as "Client A, integration setup, 2.5 hours, billable, blocked by missing API key" gives finance and delivery teams usable evidence.
Project managers coordinate objectives, funding, schedules, and staff, so billable time should support more than invoice creation. Time records should show actual labor against planned effort, remaining budget, and staffing pressure. A project that burns 60% of its budget during discovery needs a different decision than a project that uses 60% during final QA.
Cost reports become clearer when you group time by phase, task type, or resource. Budget estimates, progress reports, and cost tracking reports all draw from the same underlying hours. Time-and-materials work needs particular discipline because billing often follows a simple structure: hourly rate multiplied by direct labor hours. Individual daily job time records help substantiate that billing trail.
A free one-off tracker is enough when you need a weekly total, a quick client breakdown, or a simple export for a small project. It works for a project manager who needs to total task hours before a status call or prepare a basic time summary for a client.
A managed workflow becomes necessary when tracked time feeds invoices, budgets, approvals, payroll review, or recurring client reports. Everhour Time Tracking lets teams record task and project hours through timers or manual entries, including inside supported project tools. Admin controls such as approvals, locked periods, reminders, and timer rules help protect the record before finance or client reporting uses it.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful billable time record includes date, person, client, project, task or work item, time amount, billable status, rate category, and a short work note. Project managers also benefit from phase, milestone, or budget category fields because those labels make progress reports and cost tracking reports easier to review.
Task tracking gives the cleanest record for delivery work, while phase tracking helps with budget and executive reporting. Use both when possible: log time to the task, then group tasks under phases such as discovery, build, testing, launch, or support. That structure preserves detail without forcing every report to list every work item.
Estimate variance should compare original estimate, actual time logged, and remaining time for the same work item or project scope. Keep estimates stable after approval, then record scope changes separately. Editing the original estimate every time work changes hides the variance that project managers need for planning and client conversations.
The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require one specific timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
The FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. Covered non-exempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate, unless another law or agreement adds a different rule.
Everhour Time Tracking captures task and project hours through live timers or manual entries, including inside tools such as Asana, ClickUp, Jira, GitHub, Linear, Monday, Notion, Trello, and Basecamp. Those entries can feed timesheets, reports, budgets, invoices, and payroll review.
Everhour timesheets let users submit weekly project hours or working hours for manager review. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members, which gives project managers a cleaner billing record before finance prepares an invoice.
Track task-level hours, approve time before billing, and keep project budgets visible as work happens. Everhour connects daily project activity to invoices, reports, and budget control.
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