Indian GST invoices require precise tax fields. Everhour keeps billable rates organized before invoices move to clients.
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| Description | Qty | Rate | Tax | Amount |
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Sending an invoice in India means preparing a GST-ready document when the supplier is registered, not just asking for payment. The invoice should identify the supplier, buyer, supply, taxable value, GST treatment, payment terms, and issue date. Service invoices are generally required within 30 days from the date of supply of service unless a special category applies.
A registered supplier's GST tax invoice must show the supplier's name, address, and GSTIN. For a registered recipient, include the buyer's name, address, and GSTIN or UIN. For an unregistered recipient, name, address, delivery address, state, and state code are required when taxable supply value is at least Rs. 50,000.
India uses Goods and Services Tax for supplies of goods and services. Intra-state supplies generally use CGST plus SGST or UTGST. Inter-state supplies use IGST. The invoice needs the GST rate and tax amount split by the applicable tax type, including central tax, state tax, integrated tax, Union territory tax, or cess.
Line items need enough detail for tax and review. Goods should show the HSN code, description, quantity, total value, taxable value, and any discount or abatement. Services should show the accounting code, often called SAC, plus description and taxable value. For inter-state supplies, add the place of supply with the state name, and add the delivery address when it differs.
The invoice serial number must be consecutive and unique for the financial year. It can contain letters, numbers, hyphen, dash, or slash, and it must stay within 16 characters. A numbering pattern that resets by client or project can create duplicates, so keep one clear sequence for the relevant invoice series.
E-invoicing also changes the sending workflow for covered B2B suppliers. GST e-invoicing applies to notified B2B taxpayers whose aggregate turnover exceeded Rs. 5 crore in any financial year from 2017-18 onward. Covered invoices are reported to the Invoice Registration Portal for an IRN and signed QR code before the buyer receives the final invoice.
A free invoice tool is enough when you send an occasional India invoice and already know the buyer details, GST treatment, invoice sequence, and payment terms. It works best for a single document where you can review every GSTIN, HSN or SAC code, tax split, and place-of-supply field before sending.
A managed workflow becomes useful when billable work comes from different people, projects, or rates. Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates with per-project overrides, preserves dated rate changes, and prices billable work by project, member, or task before invoicing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A GST tax invoice from a registered supplier must show the supplier's name, address, and GSTIN, the invoice number, issue date, recipient details, line-item description, HSN or SAC, taxable value, GST rate, and tax amount by tax type. Inter-state supplies also need the place of supply with the state name.
Use CGST plus SGST or UTGST for intra-state supplies, and use IGST for inter-state supplies. The invoice should separate the GST amount by the applicable tax type instead of showing one combined tax figure. Place-of-supply details matter because they drive the inter-state GST treatment.
GST e-invoicing applies to notified B2B taxpayers whose aggregate turnover exceeded Rs. 5 crore in any financial year from 2017-18 onward. Covered invoices are reported to the Invoice Registration Portal and receive an IRN and signed QR code. Suppliers outside that covered group still need proper GST invoice fields.
The invoice serial number must be consecutive, unique for the financial year, and no longer than 16 characters. Letters, numbers, hyphen, dash, and slash are allowed. A practical format keeps the financial year and sequence visible while avoiding duplicate numbers across clients or projects.
When the supplier is a micro or small enterprise covered by the MSMED Act, the agreed payment date cannot exceed 45 days from acceptance or deemed acceptance. Longer customer terms create risk because delayed payment has interest consequences under that framework.
Everhour separates cost and billable rates, so internal labor cost and client-facing charges stay distinct. Teams can set default per-person rates, override rates by project, date rate changes, and price billable work by project, member, or task before preparing an invoice.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices. Users can select uninvoiced time and expenses, preview the breakdown, group invoice lines by project, task, person, or date, and keep invoiced time from appearing again on a later invoice.
Set rates once, track approved billable work, and prepare invoices from the same source of truth. Everhour connects project rates, dated changes, and billing records for cleaner client invoicing.
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