Everhour keeps billable rates and project pricing organized, while German invoices still need correct VAT and e-invoice details.
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Use this page when you need to prepare an invoice for work sold to a German client or by a German business. The practical job is to create a document that identifies both parties, describes the supply, applies the correct VAT treatment, and gives the buyer enough information to pay and account for the invoice.
Germany uses Umsatzsteuer, also called Mehrwertsteuer, as its VAT system. The standard VAT rate is 19%, and the reduced rate is 7% for specified categories of supplies. A German invoice also needs a supplier tax registration identifier, either the Steuernummer issued by the tax office or the USt-IdNr. issued by the Federal Central Tax Office.
A standard German VAT invoice needs the supplier and recipient full names and addresses, issue date, unique invoice number, supplier tax number or VAT ID, and a clear description of the quantity and type, or scope and type, of supply. It also needs the supply date or advance-payment date, not only the invoice date.
The tax section should show taxable amounts split by tax rate or exemption, plus the VAT rate and VAT amount or a valid exemption note. Add any required retention notice for private recipients. If the customer issues the invoice as a credit note, the invoice must include "Gutschrift" so the document is identified correctly.
For taxable supplies to another entrepreneur for its business, or to a legal person that is not an entrepreneur, the supplier generally must issue the invoice within six months after performing the supply. Many exempt transactions under § 4 nos. 8 to 29 UStG are exceptions, so do not treat the six-month rule as universal.
Domestic German B2B invoicing is also moving toward structured e-invoices. For supplies performed after December 31, 2024, invoices between domestic German entrepreneurs generally fall under mandatory e-invoice rules, while private end consumers are not covered. Since January 1, 2025, a simple PDF counts as another type of invoice, not an e-invoice, because the e-invoice must use a structured electronic format that enables electronic processing.
A one-off invoice tool is enough when you have the client details, tax treatment, rates, and payment terms ready before you start. It works well for a single fixed-fee invoice, a small service job, or a corrected invoice where the source data already exists elsewhere.
A managed workflow becomes necessary when tracked time, different client rates, project overrides, and invoiced status need to stay connected. Everhour separates internal cost rates from client-facing billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and prices billable work by project, member, or task before the invoice is created.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A German VAT invoice must show either the supplier's Steuernummer or the supplier's USt-IdNr. The Steuernummer is issued by the tax office, while the USt-IdNr. is issued by the Federal Central Tax Office. Use the identifier that applies to the supplier and keep it consistent with the business records behind the invoice.
No. Germany's VAT system uses a 19% standard rate and a 7% reduced rate for specified categories of supplies. Some invoices also require an exemption note instead of a VAT amount. The invoice should split taxable amounts by tax rate or exemption so the buyer can account for the transaction correctly.
For supplies performed after December 31, 2024, domestic German entrepreneur-to-entrepreneur invoices generally fall under mandatory e-invoice rules, while private end consumers are not covered. Since January 1, 2025, a German e-invoice must be issued, transmitted, and received in a structured electronic format that enables electronic processing. A simple PDF is treated as another type of invoice.
Use the payment term agreed in the contract or order. If no payment time is specified, performance may be demanded immediately. A payment debtor is in default at the latest 30 days after due date and invoice receipt, and default interest is 5 percentage points above the base rate or 9 percentage points above the base rate for transactions where no party is a consumer.
Foreign-currency amounts used to calculate German VAT and deductible input VAT must be converted into euros using the monthly average exchange rates published by the Federal Ministry of Finance. A tax office can permit daily-rate conversion when bank evidence or rate sheets support it. Keep the conversion source with the invoice file.
Everhour separates internal cost rates from client-facing billable rates, so reports can calculate labor cost, revenue, and profit before billing. Teams can set default per-person rates, override rates for individual projects, preserve dated rate history, and price billable work by project, member, or custom task rate.
Everhour Billing & Invoicing converts uninvoiced billable time and expenses into invoices, calculates amounts from rates and billable expenses, and excludes non-billable work. Invoice data can be grouped by project, task, person, date, or another available breakdown before export to QuickBooks Online, Xero, or FreshBooks.
Track rates, project overrides, and billable work before invoice creation. Everhour keeps dated pricing history tied to client billing, so invoice totals come from recorded work instead of rebuilt spreadsheets.
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