German VAT invoices need specific tax fields and timing details. Everhour keeps billable rates connected to tracked work.
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Use this page when you need a downloadable invoice for a German customer, supplier, or project record. The practical goal is a clean document that shows who sold what, who received it, when the supply happened, which VAT treatment applies, and what the buyer must pay. For Germany, those details matter because standard VAT invoices follow § 14 UStG field requirements.
A German invoice should also match the commercial context. Domestic B2B invoices, cross-border services, exempt supplies, and credit notes can require different labels or tax notes. A simple PDF can still work during transition periods for some issuers, but since January 1, 2025, a German e-invoice means a structured electronic format that enables electronic processing. A plain PDF is another type of invoice, not an e-invoice.
A standard German VAT invoice must include supplier and recipient full names and addresses, the supplier's Steuernummer or USt-IdNr., issue date, unique invoice number, supply description, supply date or advance payment date, taxable amount split by tax rate or exemption, and the VAT rate and VAT amount or exemption note. Germany's VAT regime is Umsatzsteuer or Mehrwertsteuer, with 19% standard VAT and 7% reduced VAT for specified supplies.
Credit notes need the word "Gutschrift" when the customer issues the invoice. Some invoices to private recipients also need a required retention notice. For taxable supplies to another entrepreneur for its business, or to a legal person that is not an entrepreneur, the supplier generally must issue the invoice within six months after performing the supply, except for many exempt transactions under § 4 nos. 8 to 29 UStG.
Germany's domestic B2B e-invoice rules apply to supplies performed after December 31, 2024, between domestic German entrepreneurs, while private end consumers are not covered. Issuers may use other invoices through December 31, 2026. Issuers with prior-year turnover up to €800,000 may extend that transition through December 31, 2027. After the transition, covered domestic B2B invoices must be e-invoices.
Foreign-currency amounts used for German VAT and deductible input VAT must be converted into euros using the monthly average exchange rates published by the Federal Ministry of Finance, unless the tax office permits daily-rate conversion supported by bank evidence or rate sheets. German is the official language of tax proceedings, and revenue authorities may require prompt translation of foreign-language documents.
A one-off downloadable invoice is enough when you have the customer details, supply date, tax identifier, VAT treatment, and payment terms ready. It works for a single job, a corrected document, or a small batch of invoices where the billable work already exists somewhere else. Before sending, check the invoice number, VAT line, supply date, due date, and any exemption note.
A managed workflow fits better when tracked billable time, project rates, member rates, or task rates feed the invoice. Everhour separates cost and billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and prices billable work by project, member, or task. That structure reduces re-keying when client invoices must reflect actual project work.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Check the supplier and recipient names and addresses, supplier Steuernummer or USt-IdNr., issue date, unique invoice number, supply description, supply date, taxable amount by VAT rate or exemption, VAT rate, VAT amount or exemption note, and any required retention notice. Add "Gutschrift" only when the customer issues the invoice as a credit note.
A simple PDF is not a German e-invoice under the rules that began on January 1, 2025. A German e-invoice must be issued, transmitted, and received in a structured electronic format that enables electronic processing. During the transition period, some issuers may still use other invoice formats, depending on timing and turnover.
The invoice must show either the supplier's Steuernummer issued by the tax office or the USt-IdNr. issued by the Federal Central Tax Office. Do not replace that field with a general company registration number when a German VAT invoice requires the supplier tax number or VAT identification number.
Germany uses 19% standard VAT and 7% reduced VAT for specified categories of supplies. The invoice should split taxable amounts by tax rate or exemption, then show the VAT rate and VAT amount or the exemption note. Do not apply the reduced rate unless the supplied goods or services qualify for it.
A German invoice can show foreign-currency commercial amounts, but foreign-currency amounts used to calculate German VAT and deductible input VAT must be converted into euros using the Federal Ministry of Finance monthly euro average rate. The tax office may permit daily-rate conversion when bank evidence or rate sheets support it.
Everhour separates internal cost rates from client-facing billable rates, with default per-person rates and per-project overrides. Rate changes can be dated, so older work keeps its original calculation while new work uses the updated rate for project, member, or custom task pricing.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices. Users can select uninvoiced time and expenses, preview the breakdown, group invoice lines by project, task, person, or date, and keep invoiced time from appearing again on a later invoice.
Use Everhour when repeat German client billing needs dated rates, project pricing, and invoice amounts tied to tracked work, so billable time stays connected to revenue.
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