Everhour connects billing reports to invoice workflows, while Ukraine invoices require precise UAH, VAT, and document details.
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A Ukraine-focused invoice should give the buyer enough detail to approve the charge, match it to a contract, and pay in the right currency. Use hryvnias for Ukrainian monetary obligations unless the agreement and applicable rules support another arrangement. Include the service or goods description, quantity, unit price, tax treatment, payment term, seller details, buyer details, and a clear total due.
Ukrainian accounting also relies on primary documents. A primary document may be paper or electronic and must include the document title, date, issuer, transaction content and volume, responsible persons' positions and surnames, and a signature or other identifier. Treat the invoice as part of that evidence trail, especially when the invoice supports bookkeeping, client approval, or later reconciliation.
Ukraine distinguishes ordinary accounting source documents from VAT tax invoices. A commercial invoice or act supports billing and accounting records. A VAT tax invoice is a regulated electronic VAT document prepared by a registered VAT payer with an individual VAT payer tax number and registered in the Unified Register of Tax Invoices.
A VAT tax invoice has stricter structure than a general billing document. Its line items record the goods or services description, UKT ZED goods code or DKPP service code, unit, quantity or volume, net unit price, VAT-rate code, taxable supply amount excluding VAT, and VAT amount. Its totals show the amount payable including VAT, VAT amounts, and supply totals by rate code.
Ukraine's VAT rates include 20%, 14%, 7%, and 0%. Use the rate that matches the transaction category instead of treating VAT as a single default line. Compulsory VAT registration generally starts when taxable transactions exceed UAH 1,000,000 during the past 12 consecutive months, with voluntary registration available before that threshold.
VAT tax invoices must be prepared electronically with an authorized person's qualified or qualifying advanced e-signature and registered in the Unified Register of Tax Invoices. They are completed in Ukrainian, and monetary fields use hryvnias with kopiykas unless the tax-invoice procedure provides otherwise. The sequential VAT tax invoice number contains only digits, cannot duplicate another invoice for the same date, and cannot begin with zero.
A one-off invoice tool is enough when you need a clean bill for a single job, a small batch of client charges, or a draft to confirm fields before accounting review. It works best when the time, prices, VAT treatment, and payment terms already exist somewhere reliable and the invoice only needs assembly.
A managed workflow becomes necessary when billable time, project costs, approvals, and invoice status change every week. Everhour can turn tracked billable time and expenses into invoices, then keep related billing data available for reporting. Keep Ukraine's tax-document requirements separate from the product workflow, and use a connected system to reduce re-entry before accounting review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Ukrainian monetary obligations are generally payable in hryvnias. VAT tax invoice monetary fields are completed in hryvnias with kopiykas unless the tax-invoice procedure provides otherwise. A commercial agreement can contain additional currency terms, but the billing document still needs a clear payable amount that supports Ukrainian accounting and payment handling.
A regular client invoice supports billing and approval. A Ukrainian VAT tax invoice is a regulated electronic document prepared by a registered VAT payer with an individual VAT payer tax number and registered in the Unified Register of Tax Invoices. Keep these records distinct so accounting support and VAT reporting do not get mixed together.
Use the rate that applies to the transaction. Ukraine uses a 20% standard VAT rate, a 14% rate for certain agricultural products, a 7% reduced rate for specified medicines, medical goods and selected services, and a 0% rate for exports of goods and certain international-transport and related transactions.
The VAT tax invoice sequential number must contain only numeric values, cannot duplicate another number for the same date, and cannot begin with zero. A VAT payer may track numbering in any form and order, but the number must satisfy those constraints before registration.
The contract controls the due date when it sets one. If the agreement has no due date or payment is due on demand, the debtor must perform within seven days after the creditor's demand unless the contract or law requires immediate performance.
Everhour Reporting lets admins build reports with 45+ columns, filters, grouping, date ranges, and exports in CSV, Excel/XLSX, or PDF. Use those reports to review billable time, costs, invoice status, project revenue, and profitability before handing figures to accounting.
Everhour Billing & Invoicing lets you choose uninvoiced billable time and expenses, preview the charge breakdown, and create an invoice from that source data. Rates, logged time, and billable expenses drive the amount due, while non-billable work stays out of the client charge.
Use structured reports before invoices leave the business. Everhour gives teams filtered billing, cost, and invoice-status views, so accounting receives cleaner figures from tracked project work.
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