Italian IVA invoices need precise tax fields and SDI handling. Everhour gives teams reporting for billed work and margins.
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You came to this page to produce an invoice that a customer in Italy can read, approve, and pay without back-and-forth. The invoice needs a unique sequential number, issue date, supplier details, customer details, line descriptions, taxable amounts, IVA rate, IVA amount, total, and payment instructions. If the customer is a taxable person, include the customer's VAT number. If the customer is an Italian private consumer, include the codice fiscale.
Italy uses value-added tax called imposta sul valore aggiunto, commonly abbreviated IVA. The ordinary IVA rate is 22%, and reduced rates of 10%, 5%, and 4% apply only to categories listed in the VAT law tables. Select the rate based on the actual goods or services sold. Treat a reduced rate as a legal classification, not a formatting choice or discount.
A standard Italian VAT invoice must show its issue date and a progressive number that uniquely identifies the invoice. The supplier section needs the legal business name, address, and partita IVA. The customer section needs the buyer's name and address, plus the VAT number for taxable persons or codice fiscale for Italian private consumers. Use the same customer name and identifier that the buyer uses for accounting.
Each line should describe the nature, quality, and quantity of the goods or services. Add the taxable base, IVA rate, IVA amount, and line total. A service line can read, for example, "Design consulting, May 2026, 12 hours, taxable amount €960, IVA 22%, IVA €211.20." EU VAT rules allow invoice amounts in any currency, but the VAT amount payable for Italy must be expressed in EUR.
Most domestic Italian B2B and B2C invoices by resident or established VAT operators must be issued as structured electronic invoices transmitted as XML through the Sistema di Interscambio, with specific exceptions under Italian law. A PDF can help the customer read the invoice, but it does not replace the structured electronic invoice where the SDI requirement applies. Keep the human-readable copy aligned with the XML data.
For an immediate invoice, Italian VAT rules generally allow issue within 12 days of the taxable transaction date, while the invoice must still identify the transaction date where different. Italy also permits simplified invoices with fewer required details when the total amount does not exceed €400, subject to the statutory conditions for fattura semplificata. Use the simplified format only when the amount and conditions fit.
A one-off invoice works when you have a single customer, a clean service description, known IVA treatment, and no recurring time records to reconcile. It also works for a small correction before an accountant or electronic invoicing provider prepares the SDI file. The main risk is data drift: time logs, expense notes, tax treatment, and customer terms often live in separate places.
A managed workflow fits when tracked billable time, expenses, project budgets, approvals, and invoice review all need the same source data. Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with columns, grouping, filters, date ranges, and exports. That gives the billing owner a reviewable record before invoice amounts move into the accounting or invoicing workflow.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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The supplier should be identified with the legal business details and partita IVA. The customer should be identified with the legal name, address, and VAT number when the buyer is a taxable person. For an Italian private consumer, the invoice should use the codice fiscale instead. Matching the buyer's accounting identity prevents rejections and later correction requests.
No. Italy's ordinary IVA rate is 22%, but reduced IVA rates of 10%, 5%, and 4% apply to categories listed in the VAT law tables. Use the rate that matches the goods or services supplied. Do not choose a reduced rate because the customer asks for a lower total or because a previous invoice used it.
Most domestic Italian B2B and B2C invoices by resident or established VAT operators must be issued as structured electronic invoices transmitted through the Sistema di Interscambio. Specific exceptions exist under Italian law. A PDF copy can support customer communication, but the XML transmission is the controlling format when the SDI obligation applies.
Yes, for an immediate invoice, Italian VAT rules generally allow issue within 12 days of the taxable transaction date. The invoice must still identify the transaction date where that date differs from the issue date. This distinction matters because the issue date controls the document record, while the transaction date explains the taxable event.
Italy permits simplified invoices with fewer required details when the total amount does not exceed €400, subject to the statutory conditions for fattura semplificata. The simplified route is an exception for smaller transactions, not a default template for all customers. Use a standard invoice when the buyer needs full tax details or the transaction exceeds the threshold.
Everhour Reporting can show logged time, billable time, costs, invoice status, project, client, member, and other columns in configurable reports. A billing owner can group and filter the data before invoice preparation, then export reports in CSV, Excel/XLSX, or PDF for review and records.
Use Everhour Reporting to group billable time, costs, and invoice status before preparing client invoices, so billing decisions are based on consistent project records.
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