Everhour adds timers, manual entries, budgets, expenses, and billing workflows to agency work managed in ClickUp.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Agency reporting breaks when task work turns into loose weekly totals. Track hours against the ClickUp task that produced the work, with the person, duration, date or time range, billable status, description, and tags where needed. That record gives account leads a clearer path from task activity to billing review.
Task-level tracking also separates different kinds of agency work. A designer can record revision time on the revision task, a strategist can record planning time on the kickoff task, and a developer can record implementation time on the production task. Each entry stays connected to the work item that explains it.
A timer fits focused task work because it captures the work session while the person is active on the task. Use it for production blocks, task-specific meetings, QA passes, and client requests that start from a ClickUp task. The description still matters when the task title does not explain the work performed.
Manual entry fits end-of-day cleanup, short work blocks, and corrections after the work is done. The risk is vague reconstruction. A useful manual entry records the actual duration, date or time range, billable status, and a description such as "client feedback round two" or "internal estimate cleanup" so the reviewer understands the entry.
Agency time tracking loses value when billable delivery, non-billable internal work, and project expenses share vague labels. Use billable status to separate client work from internal admin, sales, training, and estimate cleanup. That keeps invoice review cleaner and preserves the full cost picture behind the project.
Expenses need the same discipline. Receipt attachments, quantities, categories, and billable decisions should sit with the same project context as the related work. A paid asset, travel cost, or printing charge becomes easier to review when the record shows who submitted it, what it supports, and whether it belongs on the client invoice.
A simple task-level workflow is enough for a small agency that needs one-off entries before a monthly invoice. It works when the team is small, the billing model is simple, and one person can review every time entry before sending totals to accounting.
A managed workflow becomes necessary once several people log time across active projects. Everhour keeps time attached to ClickUp tasks through embedded controls, then supports approvals, locked periods, reporting, budgets, rates, expenses, and billing handoff. That gives agency leads a durable record for payroll review, client billing, and project cost checks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
The most useful task time details are the task, person, duration, date or time range, billable status, description, and tags. The description should explain the work when the task title is broad. Tags help separate work types such as revisions, QA, meetings, or internal cleanup when reviewers need a clearer billing trail.
Timers work best for focused work that starts from a ClickUp task. Manual entries work best for short interruptions, end-of-day cleanup, and corrections after work is finished. Agencies should set one default method for normal task work, then require clear descriptions on manual entries so reviewers can spot reconstructed time.
Internal work should stay visible and be marked according to the billing decision for the project or task. Admin, sales, training, and estimate cleanup time affects capacity and profitability even when it should not appear on a client invoice. Removing that time from reports hides the real cost of delivery.
The biggest reporting mistake is recording broad time without enough task context. A total such as "client work, 6 hours" does not explain which deliverable consumed the time. Task-linked entries make scope discussions, estimate checks, and billing review much easier because the work item carries the reason for the hours.
Agencies should review expenses beside the project time they support. A reimbursable cost needs a receipt, category, amount, and billable decision. That structure lets finance check labor and project costs together instead of matching receipts to invoices after the project is already closed.
Everhour Expenses records project costs alongside time, including receipt images or PDFs, unit-based categories, and billable expense details. Agencies can review expenses by project, client, member, category, date range, and billable status before reimbursement or client invoicing.
Everhour embeds timers and manual time entry controls inside ClickUp through the browser extension. Team members can track time from the task they are working on, while the recorded time flows into Everhour for timesheets, budgets, reports, and billing review.
Track ClickUp task time, attach receipts, review billable expenses, and send cleaner project records into billing workflows with Everhour Expenses.
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