Everhour tracks time off and timesheets, while Google Sheets handles time card math through careful formulas.
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A Google Sheets time card answers one practical question: how many paid hours belong on a timesheet or payroll file after clock times, unpaid meal periods, overnight shifts, and weekly overtime are handled. Sheets stores time as a fraction of a 24-hour day, so 8:15 equals 8.25 payroll hours after conversion, not 8.15 hours.
For U.S. payroll, the federal baseline is the FLSA workweek. Covered, nonexempt employees must receive overtime pay for hours worked over 40 in a fixed workweek, and overtime must be paid at not less than 1.5 times the regular rate. State law, employer policy, and contracts can add stricter rules.
Google Sheets time card rows usually start with date, clock-in time, clock-out time, unpaid break time, and a calculated daily total. The core shape is elapsed time minus unpaid break, then multiplied by 24 to produce decimal hours. For overnight rows, the time difference needs `MOD(end - start, 1)` before multiplying by 24, so 10:00 PM to 6:00 AM becomes 8 hours instead of a negative value.
Spreadsheet locale matters. U.S. timesheets commonly use month/day/year dates and 12-hour AM/PM times, while imported CSV files can arrive in a different format. Google Sheets can import Excel files, CSV or TSV URLs, and ranges from other spreadsheets, then export totals as Excel, PDF, CSV, ODS, and other formats for payroll or billing review.
For example, a covered nonexempt employee earns $24.50 per hour and records paid daily totals of 8, 8, 9, 10, and 7 hours in one fixed workweek. The weekly total is 42 hours. Regular pay covers 40 hours at $24.50, or $980.00. Overtime covers 2 hours at $36.75, or $73.50. Gross pay is $1,053.50 before taxes, deductions, or other adjustments.
Google Sheets can split that total with a regular-hours line capped at 40 and an overtime-hours line for the excess. The calculation should not average two workweeks together. A fixed FLSA workweek is 168 hours, seven consecutive 24-hour periods, and covered nonexempt employee overtime is measured inside that workweek.
Short breaks provided by an employer, usually about 5 to 20 minutes, count as compensable hours worked under federal law and belong in the paid-hours total. A bona fide meal period is generally unpaid only when the employee is completely relieved from duty for 30 minutes or more. A Google Sheets column can subtract unpaid meal time, but it cannot decide whether the break met that legal test.
Federal time-clock rounding can use the nearest 5 minutes, one-tenth hour, or quarter hour only if the practice averages out over time and does not underpay employees for actual hours worked. For attorney billing sheets, agreed billing increments such as 0.1 hour or 0.25 hour affect client billing, but the underlying entry should still reflect time actually spent.
A one-off Google Sheets calculation is enough for a short payroll check, a corrected time card, or a small export where one person controls the formulas. Protect the formula cells, review imported date formats, and keep raw clock times beside decimal-hour totals so the calculation can be checked later.
A managed workflow matters when multiple people submit time, managers approve entries, or time off affects gross weekly totals. Everhour Time Off tracks vacations, sick leave, and custom leave types with partial-day durations, accrual and carryover, per-employee balances, and time-off data that flows into timesheets and reports.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Google Sheets stores clock time as a day fraction. A duration of 8 hours and 15 minutes equals 0.34375 of a day, so the payroll-ready decimal total needs multiplication by 24. Format the result as a number, not a time value, when the total must export as 8.25 hours.
Use an overnight-safe difference before converting to decimal hours. In Sheets, the structure is `MOD(end - start, 1) * 24`, with unpaid meal time subtracted separately when the meal period qualifies as unpaid. This prevents a shift such as 10:00 PM to 6:00 AM from producing a negative total.
Under the FLSA federal baseline, short rest breaks of about 5 to 20 minutes count as compensable hours worked. A bona fide meal period is generally unpaid only when the employee is completely relieved from duty for 30 minutes or more. State law, employer policy, or a contract can impose additional break rules.
Google Sheets can calculate weekly totals and split regular hours from overtime hours, but you must supply the correct rule. Under the FLSA federal baseline, covered nonexempt employees receive overtime after 40 hours in a fixed workweek at not less than 1.5 times the regular rate. State overlays require separate logic.
Keep actual clock times in the sheet and apply rounding in a separate calculated column. Federal rounding to the nearest 5 minutes, one-tenth hour, or quarter hour is accepted only when it averages out over time and does not underpay employees for hours actually worked. Separate columns make that review possible.
Everhour Time Off tracks vacation, sick leave, holidays, and custom leave types with partial-day options, accrual, carryover, balances, and approval. Time-off hours can flow into team timesheet gross totals, giving managers one place to review worked time and approved leave before payroll or reporting.
Track approved leave and weekly timesheet totals in Everhour when spreadsheet formulas stop being enough. Everhour Time Off connects balances, requests, and timesheet totals for cleaner payroll review.
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