Everhour turns tracked work into reporting, while Google Sheets gives you flexible rate comparison math for pricing decisions.
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A Google Sheets rate comparison sheet answers one practical question: which hourly rate covers the money you need to earn from billable work? The sheet should separate target income, overhead, self-funded benefits, tax reserve, and realistic billable hours. For U.S. self-employed pricing, those inputs belong in the rate before you compare the result with public marketplace rates or client expectations.
Google Sheets fits this calculation because the same workbook can hold rate assumptions, time-entry rows, client groupings, and invoice-support exports. A useful sheet includes date, person, project, client, task, start, end, billable, hours, rate, and amount columns. It can compare planned rates against actual billable work, then export support files as PDF, Excel, or CSV.
The core formula is `(target income + overhead + benefits substitute + tax reserve) / billable hours`. Use billable hours, because admin time, sales calls, training, and unpaid rework do not create client revenue. A U.S. sole proprietor or independent contractor generally reports business profit or loss on Schedule C and uses Schedule SE for Social Security and Medicare taxes on self-employment income.
For example, set target income at $96,000, overhead at $19,200, self-funded benefits at $14,400, and tax reserve at $24,000. The total cost base is $153,600. If you expect 1,600 billable hours, the required rate is $96.00 per billable hour. A sheet can then compare that base rate with a premium rate, such as 18 hours at $96 and 12 hours at $120 for $3,168 total.
Google Sheets handles the mechanical parts well when the workbook keeps inputs numeric. Use `(end time - start time) * 24` to convert elapsed time into decimal hours before multiplying by a rate. Use `hours * hourly rate` for each billable line amount, and keep currency as number formatting so formulas still read the cells as values.
Multi-rate comparisons need lookup and filtering discipline. A rate card can use exact-match `VLOOKUP(..., FALSE)` to return the correct employee, role, project, task, or client rate. `SUMPRODUCT(hours_range, rate_range)` totals rows with different rates. `SUMIFS(amount_range, billable_range, TRUE)` separates billable totals from non-billable work, and `FILTER(range, conditions)` creates invoice-ready rows by client, project, date period, and billable status.
A one-off calculator is enough when you need a quick rate target, a quote check, or a simple comparison between two pricing assumptions. Google Sheets also works for a solo operator who owns the formulas, updates the rate card, and reviews every exported invoice-support file before sending it to accounting or a client.
A managed workflow matters when several people log time, rates change by project, approvals affect billing, or managers need a record of edits. Everhour Reporting supports customizable reports with 45+ columns, metadata filters, grouping, exports, and scheduled email delivery, so teams can move beyond a rate sheet when recurring billing and profitability checks need a shared source of record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A practical sheet should calculate the required hourly rate from target income, overhead, self-funded benefits, tax reserve, and realistic billable hours. It should also calculate line amounts from hours and rates, separate billable from non-billable rows, and group totals by client, project, person, or task when those fields drive pricing decisions.
Use one row per time entry or scenario, then keep hours, rate, and amount in separate numeric columns. The line amount is hours multiplied by hourly rate. For mixed rates, `SUMPRODUCT` totals the products of hours and rates across equally sized ranges, which is cleaner than manually adding separate rate blocks.
Text-formatted rates break totals, filters, and exports. Google Sheets should store rates and amounts as numeric cells, then apply custom currency formatting for display. This keeps USD amounts readable while preserving calculation accuracy across `SUMIFS`, `SUMPRODUCT`, filtered invoice rows, and CSV or Excel exports.
Google Sheets can prepare invoice-support rows, but it does not create an accounting journal entry by itself. Use `FILTER` to return rows for the right client, project, date period, and billable status. The exported PDF, Excel, or CSV file supplies calculated line data for the next billing or accounting step.
Using paid hours instead of billable hours changes the rate quickly because the denominator is too large. A person who wants $153,600 covered by 1,600 billable hours needs $96.00 per billable hour. Dividing the same cost base by a larger paid-hour figure would underprice the work before tax and overhead assumptions are tested.
Everhour Reporting gives teams customizable reports with 45+ columns, metadata filters, grouping, exports, and scheduled email delivery. A manager can review billable time, non-billable time, costs, revenue, project details, and invoice status without rebuilding the same comparison sheet from raw time entries each period.
Track approved hours and review rate outcomes in Everhour Reporting, with customizable columns, grouping, exports, and scheduled delivery for cleaner billing and profitability decisions.
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