Everhour Timesheets support paralegal time review, from matter work and approvals to billing and payroll handoff.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A timesheet app for paralegals helps you capture time by client, matter, task, date, and worker before details fade. The practical goal is a clean weekly record that shows research, document review, drafting, filing preparation, trial support, coordination, and other delegated substantive legal work tied to the right matter.
For U.S. employment records, the FLSA does not require one specific timekeeping system. Covered employers must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. Paralegals and legal assistants generally do not qualify for the FLSA learned-professional exemption, except in limited cases involving advanced specialized degrees from another professional field.
Paralegal time matters because law firms often bill it separately from attorney time at a lower rate. A useful entry names the matter, describes the substantive task, records the time spent, and uses the correct billing status. For example, a paralegal entry can read: "Summarized deposition transcript for Smith v. Jones trial prep, 1.7 hours, billable."
Clerical or secretarial work needs separate treatment. ABA guidance frames paralegal work as delegated substantive legal work, and the Supreme Court has noted that purely clerical or secretarial tasks should not be billed at a paralegal rate. Good timesheets make that boundary visible before the invoice reaches the client.
Some legal clients require electronic billing with UTBMS task codes, activity codes, and expense codes. A paralegal timesheet should capture those fields when the matter requires e-billing, because the invoice reviewer needs to see the work type, action, and charge category without rebuilding the entry later.
Coding mistakes create avoidable rejections. A filing-related entry, a document organization entry, and a trial-support entry can all belong to the same matter, but they can require different classifications. The timesheet should keep the narrative concise, the matter correct, and the code aligned with the client's billing rules.
A free one-off record works for a solo paralegal summarizing this week's matter time or a small office checking a draft invoice. It is enough when the work is low volume, the billing rules are simple, and one person reviews the entries before invoicing or payroll.
A managed workflow fits better when several paralegals support attorneys across matters, e-billing rules vary by client, and payroll records need approval. Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time before billing or payroll uses it.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A paralegal timesheet should include the date, client or matter, task description, time spent, billing status, worker, and any required billing code. For employment records, covered employers must keep accurate daily and weekly hours for nonexempt workers under the FLSA. For client billing, the entry also needs enough detail to show substantive legal work.
Yes. Paralegals should separate delegated substantive legal work from clerical or secretarial work. Research, drafting, document organization, filing preparation, trial support, and case coordination can support paralegal billing when properly assigned. Purely clerical work should not be billed at a paralegal rate.
UTBMS codes are needed when the client, matter, or e-billing process requires them. The timesheet should then include the right task code, activity code, and expense code before invoice submission. Missing or mismatched codes can slow billing review even when the underlying time entry is accurate.
U.S. paralegals and legal assistants generally do not qualify for the FLSA learned-professional exemption, except for paralegals applying advanced specialized degrees from another professional field. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
Weekend or holiday work does not create federal overtime premium pay by itself under the FLSA. For covered nonexempt employees, the federal baseline turns on hours worked over 40 in the workweek. State law, firm policy, an employment contract, or another agreement can add a separate premium rule.
Everhour Timesheets collect weekly project hours and working hours by person, so a supervising attorney, office manager, or billing reviewer can check time before payroll or invoices use it. Managers can approve, reject, partially approve, and lock submitted time when corrections are complete.
Track paralegal hours by matter, submit weekly timesheets, and approve records before payroll or client billing. Everhour gives legal teams cleaner review before billable time moves forward.
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