Everhour connects tracked project time to Xero invoice workflows, so billable hours can move from timesheets to accounting review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for teams that track project time and send client billing through Xero. The practical job is simple: capture billable hours by person, task, project, and client, then turn approved time into invoice-ready detail that can be reviewed in accounting. Xero handles the contact, invoice, tax, status, and payment record. The time tracker supplies the hours and billing context.
The Xero workflow starts with client records. Existing Xero contacts can sync into Everhour as clients, projects can be assigned to those clients, and invoices built from billable hours and expenses can be copied back to Xero as draft invoices. That matters because accounting review stays in Xero while the work record stays tied to the project where the time was logged.
A useful time record needs more than a total. It should show the client, project, task or work description, date range, person, billable status, quantity of time, and billing rate. For U.S. payroll review, records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek.
Xero invoice lines turn that work detail into accounting fields. A line item can carry a description, quantity, unit amount, account code, tax type, line amount, and optional tracking categories. For time billing, quantity usually represents hours and unit amount represents the hourly rate. Xero calculates line amount as quantity times unit amount, adjusted for DiscountRate or DiscountAmount when discounts apply.
Xero is the system of record for invoices after export. An invoice copied from Everhour lands in Xero as a draft, then can move through Xero statuses such as DRAFT, SUBMITTED, AUTHORISED, PAID, VOIDED, or DELETED. The exported invoice also has Xero fields such as contact, issue date, due date, invoice number, currency code, subtotal, tax, total, amount due, and amount paid.
The common mistake is treating invoice status sync as time approval. Status, invoice number, issue date, and amount help you see what happened after export, but they do not prove that every time entry was reviewed before billing. Approve the weekly project hours first, then export the invoice. After the accounting team changes the Xero draft, Xero owns the invoice lifecycle.
A one-off time sheet is enough when one person needs to total a small batch of billable hours, create a simple client invoice, and keep a local copy. That approach still needs clean descriptions, accurate hours, USD billing rates for U.S. invoices, and a record retention habit. Federal rules require covered employers to preserve payroll records for at least three years and basic time and earnings records for at least two years.
A managed workflow fits teams that need approval before billing, locked periods, client-level reporting, and a clean handoff to Xero. Everhour Timesheets collect weekly project hours and working hours, let users submit time, and let admins approve, reject, partially approve, or lock entries before invoice export. That keeps the billing file tied to a reviewed time record instead of a last-minute spreadsheet.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Xero stores accounting records and invoices, while a time tracker captures the work behind billable lines. For this workflow, Xero receives invoice data such as contact, dates, currency, tax, totals, and status. The time tracking system supplies project hours, task descriptions, billable status, and rates before the invoice becomes an accounting record.
The most important Xero invoice fields are contact, line items, issue date, due date, currency code, account code, tax type, subtotal, tax, total, amount due, and status. For each billable time line, the description, quantity, and unit amount carry the practical billing detail. Quantity times unit amount produces the line amount, adjusted for any discount.
Approve time before export when multiple people log hours, rates vary by project, or clients require backup detail. Xero can show that an invoice is DRAFT, AUTHORISED, or PAID, but that status does not confirm that the underlying hours were correct. Approval should happen while entries still show the task, person, date, and project context.
Xero invoice status proves where the invoice sits in the accounting workflow, not whether the hours were worked. A PAID invoice confirms payment status. It does not verify daily hours, weekly totals, task notes, or manager approval. Keep the time record and the invoice record connected so billing, payroll review, and later questions use the same source detail.
Covered employers must keep accurate records for non-exempt workers under the FLSA, including hours worked each workday and total hours worked each workweek. Covered non-exempt employees must receive overtime pay after 40 hours in a fixed 168-hour workweek at at least 1.5 times the regular rate unless exempt. State rules, contracts, and policies can add requirements.
Everhour Timesheets collect weekly project hours and working hours by person, then let users submit time for manager review before billing. Admins can approve, reject, partially approve, and lock submitted entries, so billable hours sent toward a Xero draft invoice come from reviewed time instead of unapproved logs.
Use Everhour Timesheets to collect, review, approve, and lock weekly project hours before invoice export, giving Xero billing a cleaner source record and Everhour-backed approval trail.
14-day free trial · No credit card · Cancel anytime
