Everhour tracks task and project hours, then connects billable time and expenses to QuickBooks Online draft invoices.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for teams that track work time and need that time to support QuickBooks Online invoicing. The practical job is simple: collect billable hours by person, task, project, client, and period, then turn time records into invoice data that accounting can review. QuickBooks Online handles the accounting record, while the time tracking layer supplies the hours, rates, project context, and billable status.
For U.S. employers, time records may also support wage-and-hour compliance. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. The law does not require one specific timekeeping system, but incomplete entries create billing disputes, payroll corrections, and weak support for overtime review.
A QuickBooks Online time-tracking workflow usually has two directions. QuickBooks Online contacts sync into Everhour as clients, including basic business details, taxes, and product or service information used on exported invoices. Everhour then creates invoices from billable time and expenses for a selected client, projects, and period, and exports those invoices to QuickBooks Online as drafts.
The boundary matters because the sync is built for invoice handoff, not full accounting control inside the time tracker. Everhour asks for default Account and Item Code settings after QuickBooks Online authorization, then applies them when invoices export. After export, Everhour shows QuickBooks invoice status, number, issue date, and amount, and flags deleted invoices or changed amounts. Partial payments added in Everhour do not sync to QuickBooks Online.
A defensible time record shows who worked, which client or project received the work, which task was performed, whether the time is billable, and which period the entry belongs to. A clean invoice line might represent consulting work for a client project during March, priced from hourly member or project rates, with non-billable tasks excluded before the invoice is created.
Payroll and billing records serve different purposes, so teams should avoid treating an invoice export as the entire timekeeping record. Covered non-exempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
A one-off time tracker is enough when you need a short project total, a simple client invoice, or a quick export for accounting. It works best when one person controls the entries, rates are stable, and the invoice needs no approval trail. QuickBooks Online can receive the draft invoice, but the time source still needs complete billable entries before accounting reviews the money.
A managed workflow fits teams that need timers, manual entries, approvals, locked periods, reminders, reporting, budgets, and billing handoff. Everhour Time Tracking captures task and project hours through timers or manual entries, and those entries can feed timesheets, reports, budgets, invoices, and payroll review. That structure keeps QuickBooks Online focused on accounting while time records stay organized before invoice export.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
QuickBooks Online receives draft invoices exported from Everhour, not every raw time entry as a separate accounting record. The invoice is built from billable time and expenses for the selected client, projects, and period. Non-billable tasks stay out of the invoice amount before export.
Everhour uses default Account and Item Code settings after the QuickBooks Online connection is authorized. QuickBooks Online contacts also sync into Everhour clients with business details, taxes, and product or service information used for exported invoices. Those mappings affect how billable time appears after accounting receives the draft invoice.
A time tracker can support FLSA recordkeeping when it keeps complete and accurate records for covered non-exempt workers. Employer records must include hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping format, but the records must be accurate.
The FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. Covered non-exempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek, unless another law, policy, contract, or agreement creates a different requirement.
The common mistake is exporting before billable status, rates, client assignment, and project period are final. Everhour invoices use billable time and expenses, hourly member or project rates, and the selected client, projects, and period. Once exported, the invoice is managed in QuickBooks Online, so corrections should happen before the handoff.
Everhour Time Tracking logs task and project hours through live timers or manual entries, then uses billable time to create invoices for a selected client, projects, and period. Those invoices can be exported to QuickBooks Online as draft invoices for accounting review.
Everhour shows updated QuickBooks Online invoice status, invoice number, issue date, and amount on the invoice record after export. It also flags deleted invoices or changed amounts, which gives teams a clear signal when accounting changes the invoice outside Everhour.
Track task and project hours in Everhour, review the records, and export billable work to QuickBooks Online as draft invoices with fewer manual billing steps.
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