Everhour captures project hours and turns them into capacity, utilization, budget, and staffing data for resource planning.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A resource planner needs more than a weekly total. Useful time records show each person's hours by task, project phase, skill, availability, workload capacity, and billable status. That structure turns work logs into planning inputs, so you can compare project demand with available time and assign people where their skills and schedule fit.
For a product team, one week of records may show a designer at 32 recorded project hours, an engineer split across two sprints, and a project manager spending 10 hours on coordination. Those details help you spot overcommitment before deadlines slip. A single total cannot show whether the pressure sits in design, engineering, review, or project management.
Resource allocation usually happens at the task or project-phase level. Track the project, phase, task, person, role or skill, date, hours, billable status, and notes that explain unusual work. In client-service teams, billable utilization uses billable hours divided by recorded hours or by a fixed available-hours baseline, so billable status needs a consistent rule.
Labor hours tied directly to project deliverables are direct costs. That makes time tracking part of project cost management, not just attendance. Planned hours set the budget projection; actual hours show whether the project is burning faster than expected. For U.S. payroll records, covered employers must keep daily hours worked and total hours worked each workweek for employees covered by FLSA minimum wage or overtime provisions.
The main planning mistake is treating estimates as current capacity after work starts. Resource planners break large work into smaller tasks or work packages, estimate time and effort, then compare actual usage with the plan during execution. That comparison exposes bottlenecks, staffing gaps, and projects that are consuming more capacity than planned.
Utilization rate measures used capacity divided by available capacity. A high rate can mean efficient staffing, but it can also hide overload when availability, skills, and energy are ignored. A low rate can show open capacity or mismatched skills. The useful decision is concrete: move work, change the deadline, reassign a specialist, or reduce scope before the plan fails.
A free one-off tracker is enough when you need a quick weekly hours total or a rough capacity check for a small project. It works for a planner who wants to confirm whether a team has 20 open hours next week or whether one phase is already consuming the planned effort.
A managed workflow matters when tracked time must feed resource planning every week. Everhour can capture task and project hours through timers or manual entries, work inside supported project tools, and send time into timesheets, reporting, budgets, invoicing, and payroll review. Admin controls such as approvals, locked periods, reminders, and timer rules keep the planning record consistent.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Resource planning needs person, project, task or phase, date, hours, role or skill, availability, workload capacity, and billable status. Those fields show demand against available time and skills. Notes help explain exceptions such as rework, waiting time, review cycles, or work shifted from one phase to another.
Planned time shows the expected effort for a task, phase, or project. Actual time shows the capacity the work consumed. Comparing the two helps planners identify underestimates, staffing conflicts, and projects that need a deadline change, scope change, or different assignment before the gap becomes a delivery problem.
Client-service teams should separate billable and non-billable time because billable utilization depends on billable hours divided by recorded hours or a fixed available-hours baseline. Internal teams still benefit from the split when non-billable coordination, admin work, or meetings reduce available project capacity.
Weekly totals are too thin for reliable resource planning. They hide which project, phase, task, or skill consumed the time. A planner needs enough detail to compare demand with available capacity, move assignments, and see whether a specific deadline or budget is at risk.
Covered employers must keep accurate records for non-exempt workers under the FLSA, including hours worked each workday and total hours worked each workweek. The FLSA does not require one specific timekeeping system. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at at least 1.5 times the regular rate.
Everhour Time Tracking records task and project hours through live timers or manual entries, including inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those entries feed timesheets, reporting, budgeting, invoicing, and payroll review, with approvals, locked periods, reminders, and timer rules for cleaner planning data.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with columns, grouping, filters, and date ranges. Resource planners can review hours by project, member, client, billable status, budget metrics, and estimates, then export reports as CSV, Excel/XLSX, or PDF.
Use Everhour Time Tracking to capture task and project hours with timers or manual entries, review approved timesheets, and turn current work into cleaner resource planning.
14-day free trial · No credit card · Cancel anytime
