Creative teams juggle client deadlines, budgets, and revisions, and Everhour keeps project hours ready for billing review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to set up the time data a creative agency needs before invoices, utilization reports, budget reviews, or payroll checks. Each entry should connect actual hours to a client, project, task, and billable status. That structure matters because designers often split a day across multiple projects with different deadlines, while art directors carry budget and timeline responsibility.
A clean agency log gives account leads a shared view of scope, progress, and time already spent before a client asks for detail. For U.S. payroll review, covered employers under the FLSA must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. Agency billing data helps when the record shows actual daily and weekly hours alongside the client total.
Start with the work item: client, project, task, date, person, actual time spent, and billable status. Billable hours are hours charged to a client. Non-billable time covers work not charged to a client, including internal, admin, sales, or other non-client activity. Add a billing rate only when the time will feed an invoice; U.S. agency billing fields normally use U.S. dollars.
A practical designer entry can read: Client, Northstar Coffee; project, summer campaign; task, homepage concept revisions; date, March 5, 2026; status, billable; time, 2.25 hours; note, round 2 client feedback. That single line tells finance where the time belongs, shows the account lead which deadline consumed capacity, and gives the designer a clean memory trail if the invoice is questioned.
Creative-agency mistakes often start at the scope boundary. Graphic designers typically meet with clients or art directors to define scope, present concepts, incorporate changes, and review final designs. Record the scope decision behind a time entry at the moment work is logged. A revision inside approved client scope carries a billable label when the agency charges it to the client; internal rework, admin cleanup, or sales preparation needs a separate non-billable label.
Set the utilization rule before reviewing the week. One common formula divides billable hours by total recorded hours, so the agency must capture non-billable time to avoid inflated performance. Another common formula divides billable hours by fixed capacity hours, such as a standard workweek, to compare billable output against expected capacity. Use one method per report period and label it as utilization or chargeability.
A one-off tracker is enough for a short project, a single client recap, or a quick weekly total before a small invoice. It works when the agency needs a clean list of entries and no approval trail, budget alert, or handoff across account management, finance, and payroll. Export or save the result with the client file so the decision trail does not live only in memory.
Agencies need a managed workflow once several designers, account leads, and approvers touch the same client work. Everhour Timesheets can collect weekly project hours and working hours, route submissions for approval, and lock accepted entries before billing or payroll review. That matters when tracked time must support client invoices, utilization reporting, budget review, and payroll files without re-keying the same hours.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
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Classify the entry at the time it is made, using the client agreement or approved scope as the source. Billable time is work charged to the client. Non-billable time is work not charged to the client, including internal, admin, sales, or other non-client activity. Mixing the two inflates utilization and creates invoice cleanup later.
Use one formula consistently. The recorded-hours formula divides billable hours by total recorded hours, which requires both billable and non-billable time to be captured. The capacity formula divides billable hours by fixed capacity hours, such as a standard workweek. The first shows how recorded effort turned into client-charged work; the second compares billable output against expected capacity.
Client project time can support payroll review when the record includes actual daily hours and total weekly hours for each nonexempt worker. Under the FLSA, covered employers may choose any complete and accurate method, but records for employees covered by minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek.
Code each revision to the client project and the task that caused the work, such as concept changes, layout updates, or final design review. Use billable status from the approved scope. Client-approved revisions belong in billable client time when they are charged; internal rework or unpaid concessions need a separate non-billable label.
For U.S. federal rules, Saturday, Sunday, holiday, or rest-day work does not by itself require overtime premium pay under the FLSA. Covered nonexempt employees must receive overtime pay at not less than 1.5 times the regular rate for hours worked over 40 in a fixed 168-hour workweek, unless an exemption applies. State law, policy, or contract terms can add requirements.
Everhour Timesheets collect weekly project hours and working hours by person, then let agency staff submit time for manager review. Managers can approve, reject, partially approve, and lock accepted entries before billing or payroll review uses them, creating a clear approval trail for account leads and operations.
Everhour Reporting lets agencies build reports with columns, grouping, filters, and date ranges for client, project, member, billable time, costs, profit, and invoice status. Saved reports can be exported as CSV, Excel/XLSX, or PDF for review with account leads or finance.
Use Everhour Timesheets to collect weekly project and working hours, route submissions for manager approval, and lock accepted entries before invoices or payroll review, giving creative agencies cleaner billing.
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