Everhour gives architecture teams structured time tracking for project phases, site work, billing review, and approved timesheets.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A billable hours tracker for architects helps you record time against the work a client expects to see: briefing, concept design, coordination, drawings, specifications, tender support, construction administration, site visits, inspections, and handover. The useful output is a clean record by client, project, phase, task, person, and billing status, ready for invoice review or project profitability analysis.
Architecture teams need this structure because work rarely stays in one place. An architect can spend Monday in concept design, Tuesday coordinating with engineers, Wednesday reviewing construction progress on site, and Friday revising contract documents from a home office. A solo practice needs the same discipline, especially when fixed-fee work and hourly add-ons share one client relationship.
The core decision is whether each time entry belongs to a client charge, an internal project cost, or a non-billable business activity. Client meetings, drawings, specifications, construction-contract management, and site visits often belong on client-facing project records. Marketing, proposal work, internal presentations, and practice administration still belong in the tracker because they explain capacity and real cost.
A useful architecture timesheet line is specific: `Client: Northline Development, Project: Warehouse renovation, Phase: Technical Design, Task: door schedule revisions, Role: architect, Billable: yes, Time: 2.5 hours`. That entry gives a principal, project manager, or bookkeeper enough detail to review the charge without reopening calendar notes, email threads, or drawing logs.
Architecture work benefits from stage-based tracking because project effort changes across the job. The RIBA Plan of Work uses 8 stages, from Strategic Definition through Use, and its core tasks include briefing, concept options, coordination, planning and tender materials, construction, inspection, and handover. U.S. firms can adapt that stage logic without treating it as a legal billing rule.
Stage visibility prevents a common mistake: reviewing total hours only after the project is already over budget. A project can look healthy in total while Technical Design or Construction & Evaluation consumes more time than planned. Emerging U.S. architects also have a separate licensure recordkeeping need under NCARB's AXP hourly reporting method, which requires 3,740 hours across six experience areas and gives full credit for qualifying experience reported within one year.
A free tracker is enough for a one-off total, a solo invoice, or a quick review of this week's client work. It can also help you sort time by project phase before discussing scope with a client. The limit appears when several architects, engineers, consultants, or project managers contribute time to the same engagement.
A managed workflow becomes necessary when submitted time needs approval, correction, role-based access, and a locked record before billing or payroll review. Everhour Team Management supports lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflow, roles, project assignments, team groups, and team-wide time policy defaults, which gives architecture firms a controlled process around the hours they bill and review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Architects should categorize billable hours by client, project, phase, task, person, role, and billing status. Useful phase labels include briefing, concept design, coordination, technical documentation, tender support, construction administration, inspection, and handover. Internal categories should stay separate, including marketing, presentations, proposals, and practice administration.
Yes. Non-billable time shows the real cost of business development, internal coordination, training, rework, and administration. A firm that tracks only client-billed hours can overestimate utilization and miss the amount of effort absorbed outside invoices. Keep non-billable entries separate from client charges so invoices stay clean.
Time records can support AXP organization when they capture the right experience area and date detail. NCARB's AXP hourly reporting method requires 3,740 hours across Practice Management, Project Management, Programming & Analysis, Project Planning & Design, Project Development & Documentation, and Construction & Evaluation. Qualifying experience reported within one year receives full credit, while older experience receives 75% credit.
Yes, separate site visits from desk-based design or documentation time. Architects often work in offices, on construction sites, and from home offices, so location and task context help explain the record. Travel billing depends on the client agreement, so label travel clearly instead of mixing it into design or inspection work.
No. The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require a particular timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
Everhour Team Management gives architecture firms lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflow, roles, project assignments, team groups, and team-wide time policy defaults. Managers can review submitted time before billing or payroll use and keep approved records protected from routine edits.
Track approved project hours by client, phase, role, and team group. Everhour turns architecture timesheets into a managed workflow for cleaner billing review and capacity control.
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