Billable time needs clean task, project, and rate records. Everhour tracks those hours as work happens.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize billable work by client, project, task, person, date, rate, and billing status. The goal is a report that answers the practical questions before an invoice goes out: who did the work, where the time belongs, how much of it is billable, and which entries need review.
A strong billing record also separates billable time from internal work. Strategy calls, client revisions, production tasks, and administrative cleanup should not land in one undifferentiated total. Clear categories reduce billing disputes and make the final invoice easier to explain without rebuilding the week from memory.
A basic report should include the work date, team member, client, project, task or description, hours, billable status, hourly rate, and amount in USD for U.S. billing. Add notes for entries that need context, such as a client-requested change, a support incident, or time moved from one project to another.
For U.S. payroll-adjacent records, keep billing detail separate from wage-and-hour compliance detail. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. A billing report helps client review, while payroll records must still satisfy the applicable employment recordkeeping rules.
A report total is only useful if the underlying entries are clean. Common mistakes include mixing billable and non-billable work, using one rate across tasks with different pricing, omitting the client or project, and grouping several workdays into one vague line. Those shortcuts make the report faster to create and slower to defend.
Weekly totals also need clear boundaries. Under the FLSA, a workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods, and covered non-exempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate. Billing reports should not average hours across weeks when the same data supports payroll review.
A simple template works for one client, one billing period, or a small batch of contractor entries. It gives you a consistent format, a place for rates and billable status, and a quick way to spot missing descriptions before sending an invoice or asking a manager to approve time.
A managed workflow becomes necessary when tracked time feeds multiple clients, projects, budgets, invoices, or payroll reviews. Everhour Time Tracking lets people log task and project hours with timers or manual entries, then routes that time into timesheets, reporting, budgeting, invoicing, and approval workflows with locked periods, reminders, and timer rules.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A practical billable hours report needs date, client, project, task or work description, team member, hours, billable status, hourly rate, and billable amount. U.S. reports normally use USD for rate and amount fields. Add a notes column when a client, manager, or payroll reviewer needs context for an entry.
A billable hours report supports the invoice, but it is not the same document. The report explains the time behind the charges, often with task-level detail. The invoice presents the amount due, billing period, client information, payment terms, and final charge summary.
Non-billable work should appear when the report is used for profitability, utilization, or internal review. Client-facing reports often hide non-billable entries unless the client needs visibility into excluded work. Keeping the status field in the source report prevents internal totals from being confused with invoice-ready totals.
Vague grouped entries cause the most cleanup. A line such as "project work, 12 hours" gives a client no way to connect time with deliverables. Separate entries by date, task, and project so the report shows the work pattern, not just the final total.
A billable hours report does not automatically satisfy FLSA recordkeeping requirements. Covered employers must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
Everhour Time Tracking captures task and project hours through live timers or manual entries, including inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those entries can then feed timesheets, reports, budgets, invoices, and payroll review.
Everhour gives admins approval workflows, locked periods, reminders, and timer behavior settings. Managers can review submitted time before payroll or billing, protect approved entries from regular member edits, and reduce late corrections after a billing period closes.
Track task and project time before the invoice stage. Everhour turns approved entries into reports and billing workflows, so client totals come from recorded work instead of reconstructed notes.
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