Everhour Reporting turns project work into exportable records, while Czech purchase orders need clean supplier, VAT, and delivery details.
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Use this page to create a purchase order for goods, services, or project work bought for a Czech Republic customer, supplier, or internal team. The finished order should identify the buyer and supplier, describe the requested items, state prices and currency, set delivery expectations, and give the seller a clear reference for fulfillment.
A purchase order is usually created before the invoice. It is not the same as a Czech VAT tax document, but it should give the seller the details needed to prepare one later. If the seller is a Czech VAT payer, the later tax document must follow Czech VAT Act requirements, so clean buyer data and line-item structure matter from the start.
A practical Czech Republic purchase order starts with the buyer name, registered address, contact person, supplier name, supplier address, purchase order number, issue date, requested delivery date, and payment term. Add line items with the scope and subject of the supply, quantity, unit price, discount, net amount, VAT treatment where known, and total amount.
For commercial clarity, state the currency, delivery location, acceptance contact, and any project, cost center, or contract reference. A line such as "UX review, 12 hours, €75 per hour, net €900, VAT handled by supplier invoice" gives finance and the seller a shared record. For Czech suppliers, request the tax identification number where assigned so the later invoice record is easier to match.
Czech VAT tax documents are governed mainly by the Czech VAT Act. A Czech VAT tax document must identify the person making the supply and the person receiving it, include tax identification numbers where assigned, and carry an evidenční číslo daňového dokladu. That invoice number is separate from your purchase order number, but both references should appear in the procurement record.
Czech VAT applies a 21% standard rate and a 12% reduced rate. The VAT amount shown on a Czech tax document must be stated in Czech currency, even where other commercial amounts appear in another currency. A purchase order can show foreign-currency commercial prices, but the seller's VAT invoice still needs the Czech-currency VAT amount when the Czech VAT tax-document rules apply.
A one-off purchase order template is enough when you need a clean document for a single supplier, a small internal approval, or a simple repeat order. Keep the numbering consistent, save the accepted version, and attach the seller's invoice later so finance can match the order, receipt, and invoice without rebuilding the story from email.
A managed workflow fits better when purchase orders relate to billable project work, vendor costs, client budgets, or recurring approvals. Everhour Reporting provides customizable reports with 45+ columns, metadata filters, grouping, and exports, so teams can connect logged work, costs, budgets, and invoice status instead of keeping the purchase order as an isolated file.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A purchase order is the buyer's request to buy goods or services. A Czech VAT tax document is the seller's tax record for the supply and must follow Czech VAT Act requirements when those rules apply. Keep the purchase order number on the order, then let the seller issue the evidentiary tax-document number on the invoice.
Ask for the supplier's business name, registered office, contact person, and tax identification number where assigned. Czech VAT tax documents must identify the supplier and recipient, including tax IDs where assigned, so collecting those details on the purchase order reduces invoice corrections later.
Show the commercial price in the agreed currency, and include VAT treatment only when it is known and useful for approval. The later Czech VAT tax document has the stricter rule: the VAT amount on that tax document must be stated in Czech currency, even when other amounts use another currency.
Use the payment term agreed in the contract or supplier terms. Under the EU late-payment framework applicable to Member States, B2B payment periods should not exceed 60 calendar days unless expressly agreed and not grossly unfair to the creditor. Public authorities generally pay commercial invoices within 30 calendar days.
A vague line item creates matching problems. Finance needs to connect the purchase order, delivery record, and invoice without guessing. Use specific descriptions, quantities, unit prices, delivery dates, and project references. A line called "services" is weak; a line naming the service, period, and rate gives the seller and approver a usable record.
Everhour Reporting lets teams build reports with columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. Use those reports to compare project hours, costs, budgets, billable amounts, and invoice status before approving supplier costs or preparing client billing.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices, using project or member rates while excluding non-billable work. After time is invoiced, Everhour marks it as invoiced so the same time does not appear again in a later invoice.
Track project work, costs, and invoice status in Everhour, then export the reports finance needs to reconcile purchase orders with budgets and billing.
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