Everhour tracks billable editing work and client billing details, while video-editor invoices still need clear project terms.
Fill in your details, add line items, hit Print when ready.
| Description | Qty | Rate | Tax | Amount |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A video editor usually invoices from a bid, estimate, purchase order, or written scope. The invoice should connect the billed amount to the commercial work the client approved: the edit, versions, aspect ratios, delivery date, booked time, outside costs, and any agreed payment schedule. A clean invoice helps the producer, agency, or brand match the charge to the project without asking for another breakdown.
Commercial post-production work often uses firm-bid or cost-plus-expenses billing. A firm bid can include fees, markup, outside costs, booked hours or days, and approved overages. Cost-plus work uses actual hours, actual outside costs, markup, and approved changes. The invoice should show the billing model clearly because the reviewer needs to know whether the amount is tied to a fixed price, tracked time, committed costs, or a mix.
A practical video-editing invoice names the client, project, invoice date, invoice number, payment terms, line items, due amount, and payment instructions. The project line should be specific enough to identify the work, such as "Social campaign edit, 3 cutdowns, 16:9 and 9:16 exports." If a purchase order exists, include the PO number so the invoice routes through the client's approval system.
Line items should separate editing fees, booked time, outside costs, and approved overages when those categories affect approval. A sample structure could show "Senior editor, 3 booked days," "Color pass," "Music license reimbursement," and "Approved additional export version." In the United States, private-sector invoices do not follow one federal VAT or GST format, and sales-tax treatment depends on state and local rules, nexus, service type, and sale location.
Post-production invoices often follow negotiated progress payments. AICP describes a 75% before work and 25% on delivery structure as a common example, while each company sets its own terms. If your agreement uses that structure, the first invoice should identify the awarded amount, the 75% payment due before work starts, and any PO reference tied to release of work.
Overages need written clarity. AICP guidance treats overages as billable when approved scope, schedule, or deliverable changes occur, and says they should be negotiated before work starts and confirmed in writing when practicable. Cancellation charges also come from negotiated terms, not a universal legal rule. AICP's guideline uses 100%, 50%, and 25% timing bands, with incurred or committed outside costs handled under the guideline.
A free invoice tool is enough for a one-off editing job when you already know the client, project fee, payment terms, tax treatment, and final line items. It also works for a simple fixed-fee edit with no overages, no pass-through costs, and one delivery milestone. The result should be a finished invoice the client can review without chasing context.
A managed workflow matters when editors, assistants, producers, and freelancers contribute time across clients or projects. Everhour lets admins set project billing status, mark specific tasks non-billable, use custom task rates, and report billable time, non-billable time, billable amount, and cost. That setup keeps client-facing invoices tied to tracked work instead of rebuilt from scattered notes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A video editor invoice should include client and editor details, invoice date, invoice number, project name, PO number when available, payment terms, line items, taxes when applicable, and payment instructions. The work description should name the deliverables, such as versions, aspect ratios, edit rounds, or final exports, so the client can match the charge to the approved scope.
Video editors commonly use fixed project pricing for defined deliverables and hourly or day-based billing when the scope changes often. Cost-plus-expenses work should show actual hours, outside costs, markup, and approved overages. Firm-bid work should still identify booked time or major fee categories when the client expects production-level detail.
A video editor can bill extra revisions when the agreement treats added scope, schedule changes, or deliverable changes as approved overages. The invoice should reference the approved change and list the extra work separately from the original bid. This prevents a final invoice from looking higher than the agreed price without explanation.
United States video editing invoices do not follow a national VAT or GST rule. Sales and use tax depends on the state and local jurisdiction, nexus, the type of service or product sold, and where the customer receives the work. California and Texas treat services differently, so the correct tax line comes from the applicable state rules.
Working files should be listed only when the agreement includes them. AICP guidance treats edit files, project bins, tools, methods, systems, workflows, code, and similar intermediate materials as post-production company intellectual property unless specifically paid for. If the client buys those files, show that line separately so the transfer is clear.
Everhour lets admins set project billing status, mark individual tasks as non-billable, use custom task rates, and set member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, so review rounds, admin work, and client-approved editing time stay separated.
Everhour Billing & Invoicing can generate invoices from uninvoiced billable time and expenses. Invoice lines can be grouped by project, task, person, date, or other available breakdowns, while non-billable work stays out of the billed total.
Track approved editing time, keep non-billable tasks out of client totals, and turn project billing data into cleaner invoices with Everhour.
14-day free trial · No credit card · Cancel anytime
