Czech VAT invoices require exact tax-document fields, and Everhour keeps billable work ready for invoicing.
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Use this page to prepare an invoice you can email to a Czech buyer, client, or accounting contact without losing the details required for a VAT tax document. The practical goal is a finished document with the seller, buyer, invoice number, supply details, VAT treatment, payment terms, and attachment-ready file name aligned before you send it.
Czech invoices that serve as VAT tax documents are governed mainly by the Czech VAT Act. A tax document may be paper or electronic, but an electronic tax document must be issued and received electronically with the recipient's consent. Keep that consent in the commercial trail, especially when a buyer previously requested paper documents or uses a strict supplier portal.
A Czech VAT tax document must identify the person making the supply and the person receiving it, including tax identification numbers where assigned. Identification means the business name or name, any name supplement, and registered office. The document also needs an evidentiary tax-document number, the `evidenční číslo daňového dokladu`, which functions as the invoice number for VAT documentation.
The invoice should state the scope and subject of the supply, issue date, supply date or advance-payment date when different, unit price net of tax, any discount not included in the unit price, tax base, VAT rate, and VAT amount. Czech VAT uses a 21% standard rate and a 12% reduced rate. The VAT amount on the tax document must be stated in Czech currency.
Email delivery does not reduce the invoice content standard. Send the invoice as a readable attachment, use a subject line that lets the buyer match it to the invoice number, and include the due date and payment reference in the message body. A clean message helps the accounting team process the document without reopening a quote, contract, or separate payment note.
Czech VAT tax documents must be retained for 10 years from the end of the tax period in which the supply took place. Authenticity, integrity, and readability must be maintained for the retention period. Foreign-language tax documents also need a Czech translation when the tax administrator requests one, so avoid relying on email text as the only place where key invoice meaning appears.
A one-off email invoice works for a single Czech client, a short project, or a small batch of billable work already checked against the agreement. It is enough when the seller has the buyer details, VAT status, correct rate, supply date, payment term, and bank details ready before sending.
A managed workflow becomes the better choice when tracked time, expenses, and approvals feed the invoice. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports showing billable time, non-billable time, billable amount, and cost. That structure keeps excluded work out of the client total before invoice review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. A Czech tax document may be paper or electronic, and an emailed invoice can qualify as an electronic tax document when it is issued and received electronically with the recipient's consent. The seller still needs to maintain authenticity, integrity, and readability for the retention period.
A Czech VAT tax document needs seller and buyer identification, tax IDs where assigned, an evidentiary tax-document number, supply description, issue date, supply or advance-payment date when different, unit price, discount details, tax base, VAT rate, and VAT amount. The VAT amount must be stated in Czech currency.
Yes. The VAT amount shown on a Czech tax document must be stated in Czech currency, even when commercial prices also appear in another currency. A foreign-currency invoice should still show the VAT amount in CZK so the tax document meets the Czech VAT Act requirement.
A simplified tax document may be used when the total amount for the supply does not exceed CZK 10,000, subject to statutory exclusions. Certain intra-EU supplies, distance sales, reverse-charge supplies, and specified excise goods are excluded, so a full tax document is safer when the transaction falls outside ordinary domestic low-value sales.
A Czech VAT tax document must generally be issued within 15 days from the day the obligation to declare VAT or declare the supply arises. Specified intra-EU and cross-border cases use 15 days from the end of the relevant calendar month.
Everhour lets admins set project billing status, mark specific tasks as non-billable, use custom task rates, and set member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, so invoice review starts from categorized work instead of a mixed timesheet.
Everhour Billing & Invoicing converts uninvoiced billable time and expenses into client invoices. Invoice data can be grouped by project, task, person, date, or other available breakdowns, and exported to QuickBooks Online, Xero, or FreshBooks as drafts.
Track billable and non-billable work before the invoice stage, then keep rates, excluded tasks, and billing totals visible in Everhour reports for cleaner client billing.
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