Everhour separates billable work from non-billable work, while Japan invoices need Consumption Tax details checked before sending.
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Use this page to prepare an invoice for work, goods, or services supplied in Japan and download a document that is ready to send to a client. The goal is a clean business record, not a loose payment note. The invoice should identify the seller, buyer, transaction date, taxable details, amounts by tax rate, and payment terms before it leaves your system.
Japan uses Consumption Tax and Local Consumption Tax on taxable sales, including qualifying transfers or leases of assets and provision of services made in Japan by a business for consideration. A seller generally becomes a taxable person for Consumption Tax when taxable sales in the base period exceed ¥10 million, unless another taxable-person rule applies. Keep that threshold separate from the invoice fields themselves.
Japan's qualified invoice-based method began on October 1, 2023. In principle, buyers need qualifying ledgers and qualified invoices issued by registered qualified invoice issuers to take purchase tax credits. A qualified invoice must show the issuer's name and registration number, transaction date, transaction details, total purchase amount by tax rate, applicable tax rate, Consumption Tax amount by tax rate in Japanese yen, and the recipient business operator's name.
The registration number matters more than a decorative invoice sequence for tax purposes. A qualified invoice issuer registration number uses the Roman letter T plus 13 digits. The National Tax Agency's six described items for a Japanese qualified invoice do not include a sequential invoice number, so an internal invoice number helps your filing system, while the T-number supports the buyer's Consumption Tax credit review.
A Japan invoice should label the indirect tax as Consumption Tax, not VAT or United States sales tax. The standard total Consumption Tax rate is 10%, and the reduced rate is 8% for reduced-rate items such as food and drink excluding alcohol and dining out, plus certain subscription newspapers. If an invoice includes both rates, split the taxable amounts and tax amounts by rate before download.
Download also raises a format decision. A PDF works for ordinary client delivery, while electronic invoicing in Japan has a separate standard. Japan's Digital Agency, acting as Japan Peppol Authority, manages JP PINT as the Peppol-based standard specification for electronic invoices in Japan. A downloadable PDF does not automatically satisfy every electronic invoice workflow a large customer or platform requires.
A free download is enough for a one-off invoice, a small retainer, or a manual billing process where you already know the billable items and tax treatment. It also works when you need a draft to send for review before entering the final version in accounting software. Check the T-number, tax-rate split, yen amounts, buyer name, and payment deadline before sending.
A managed workflow becomes necessary when tracked work turns into repeated invoices. Everhour can keep billable and non-billable time separate through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports. That structure keeps draft invoices tied to approved work instead of copied from scattered notes, especially when teams bill Japan clients by project, task, or person.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use Consumption Tax for taxable Japan sales, including Local Consumption Tax where applicable. Do not relabel it as VAT or United States sales tax. Japan's total Consumption Tax rate is 10% at the standard rate and 8% for listed reduced-rate items, so mixed-rate invoices need separate taxable totals and tax amounts by rate.
A qualified invoice issued by a registered qualified invoice issuer needs the issuer's registration number. The format is the Roman letter T plus 13 digits. Buyers generally rely on qualified invoices and qualifying ledgers for purchase tax credits under the qualified invoice-based method that began on October 1, 2023.
The National Tax Agency's six described items for a Japanese qualified invoice do not list a sequential invoice number. The tax-critical identifier is the qualified invoice issuer's registration number. An invoice number still helps internal tracking, duplicate prevention, collections, and accounting reconciliation, so include one for business control.
A simplified qualified invoice can omit the buyer's name for transactions where goods or services are sold to many unspecified people. The listed examples include retail, restaurant, and taxi businesses. Regular B2B invoices should include the recipient business operator's name when the document is meant to function as a full qualified invoice.
JP PINT applies to Japan's Peppol-based electronic invoice standard managed by the Digital Agency as Japan Peppol Authority. A downloaded PDF is useful for client review and ordinary delivery, but a customer using a formal e-invoice workflow can require JP PINT data rather than a static file.
Everhour lets admins set project billing status, mark specific tasks as non-billable, use custom task rates, and set member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost before invoice preparation.
Everhour Billing & Invoicing converts uninvoiced billable time and expenses into invoices, using rates, time, and billable expenses while excluding non-billable work. Invoice line items can be grouped by project, task, person, date, or another available breakdown.
Keep billable rules, task exceptions, and invoice prep in one workflow. Everhour connects approved time with billing reports and invoices, giving teams cleaner client billing.
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