Russian VAT invoices require precise tax fields and timing. Everhour supports billable-rate workflows behind recurring client invoices.
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Use this page to prepare an invoice for a Russian customer, supplier relationship, or project billing file where the buyer expects local tax and payment details. For VAT-taxable supplies, the key Russian document is the счет-фактура, the VAT invoice used as the buyer's basis for deducting VAT charged by the seller on goods, work, services, or property rights.
A practical invoice starts with the transaction, then adds the legal and tax fields that support it. Identify the seller and buyer, list the goods or services, apply the correct VAT treatment, state the currency, and set the payment term. Payment timing is normally set by the contract; without a due date or a way to determine one, payment is due within seven days after the creditor's demand unless another rule or trade custom applies.
A Russian VAT invoice must include the seller and buyer names, addresses, and taxpayer identification numbers. Add shipper and consignee details and payment document details where they apply. Each taxable line should show the item or service, unit of measure where possible, quantity, price excluding VAT, value excluding VAT, excise if applicable, VAT rate, VAT amount, and total value including VAT.
For goods not originating in Russia, include the country of origin. For goods not originating in the Eurasian Economic Union, include the customs declaration registration number. A service invoice usually focuses on the service description, period, quantity or unit, net value, VAT rate, VAT amount, and gross value. Keep line descriptions specific enough that the buyer can match them to the contract, delivery note, act of acceptance, or statement of work.
Russia's current general VAT rates are 22% standard, 10% reduced, and 0% zero rate. The 0% rate applies to exports and certain international transport, the 10% rate applies to listed food, children's, medical, and publishing goods, and the 22% rate applies in other cases. VAT charged on a sale is calculated as tax base × VAT rate.
Russian monetary obligations are expressed in rubles by default. A VAT invoice may state amounts in foreign currency when the transaction obligation is expressed in foreign currency. Avoid mixing currencies inside the same document unless the contract and accounting process require it. Organizations and individual entrepreneurs with revenue from sales not exceeding RUB 2 million over the previous three consecutive calendar months may notify the tax authority and receive a one-year exemption from VAT taxpayer obligations.
A one-off invoice is enough when you have a single delivery, fixed contract amount, clear VAT treatment, and no need to reuse time entries later. Issue the VAT invoice no later than five calendar days from shipment, completion of work or services, transfer of rights, or receipt of advance payment. Electronic VAT invoices are optional by mutual consent where both parties have compatible systems, but traceable goods generally require electronic invoices through an approved electronic document operator.
A managed workflow is better when billable time, changing rates, and project costs feed invoices every month. Everhour separates cost and billable rates, supports default per-person rates with per-project overrides, preserves dated rate history, and can price billable work by project, member, or task. That structure keeps client charges separate from internal labor cost before invoice review, reporting, and accounting handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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The счет-фактура is the Russian VAT invoice used as the buyer's basis for deducting VAT charged by the seller on goods, work, services, or property rights. A regular commercial invoice can support billing, but the VAT deduction depends on the statutory VAT invoice details required for the taxable supply.
A VAT invoice must be issued no later than five calendar days from shipment, completion of work or services, transfer of rights, or receipt of advance payment. Use the event that applies to the transaction, then keep the invoice date aligned with the supporting contract, delivery, service completion, or advance payment record.
Russia's current general VAT rates are 22% standard, 10% reduced, and 0% zero rate. The 0% rate applies to exports and certain international transport, the 10% rate applies to listed food, children's, medical, and publishing goods, and the 22% rate applies in other cases. Apply the rate tied to the supply, not the customer's preference.
Russian monetary obligations are expressed in rubles by default, but a VAT invoice may state amounts in foreign currency when the transaction obligation is expressed in foreign currency. Keep the invoice consistent with the contract. If the obligation is in rubles, use ruble amounts rather than converting the invoice for convenience.
VAT invoices may be issued electronically by mutual consent where both parties have compatible systems. Invoices for goods subject to Russia's traceability system must generally be electronic and exchanged through an approved electronic document operator. VAT declarations must be submitted electronically, and a paper declaration is not treated as submitted when electronic filing is required.
Everhour separates internal cost rates from client-facing billable rates, then supports default per-person rates and per-project overrides. Rate changes can be dated, so older reports keep their original calculations while current billable work can be priced by project, member, or custom task rate before invoicing.
Everhour Billing & Invoicing converts uninvoiced billable time and expenses into client invoices, with amounts calculated from rates, time, and billable expenses while excluding non-billable work. Invoice data can be grouped by project, task, person, date, or other available breakdowns before export to QuickBooks Online, Xero, or FreshBooks.
Price client work with dated billable rates, review uninvoiced time, and keep internal costs separate from client charges. Everhour gives project teams cleaner invoice inputs.
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