Self-employed time cards turn hours into invoices and tax records. Everhour keeps time off visible beside work time.
Enter your daily hours and rate to instantly calculate total hours, regular pay, and any overtime — no spreadsheet needed.
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A self-employed time card answers a direct question: how many hours support the next invoice, project total, or tax record? The core output is billable hours multiplied by the agreed rate. Breaks, admin time, research, travel, and revisions belong in separate categories if the client agreement treats them differently. This structure keeps one total from carrying every purpose.
True self-employed workers and independent contractors do not automatically calculate federal FLSA overtime. FLSA minimum-wage and overtime protections depend on an employment relationship. Covered nonexempt employees use the 1.5x overtime rule after 40 hours in a fixed workweek, but that rule is a reference point, not a default billing rule for independent contractor invoices.
Start with each work span, subtract nonbillable breaks under the client agreement or your billing policy, then convert the remaining time to decimal hours. Minutes convert by dividing by 60, so 1 hour 30 minutes becomes 1.5 hours, and 8 hours 15 minutes becomes 8.25 hours. Multiply decimal billable hours by the contract rate.
For example, a self-employed web consultant records billable daily totals of 6, 7, 5, 8, and 4 hours at $72 per hour. Billable time equals 30 hours. The invoice line equals 30 × $72, or $2,160. If the consultant tracks $360 of allowable business expenses for the same period, net self-employment income for that record set is $1,800, and 15.3% self-employment tax on that amount is $275.40.
A time card for self-employed work should not copy employee payroll logic unless the worker is actually an employee under the FLSA. Employee break rules say short rest periods of 20 minutes or less count as hours worked, and bona fide meal periods are unpaid only when the employee is completely relieved from duty. Contractor invoices follow the contract or billing policy instead.
Tax records need a different split than client invoices. Gross billings show what clients paid or owed. Net self-employment income reflects business income after allowable expenses, and self-employment tax generally applies when net earnings from self-employment are $400 or more. Supporting records include invoices, receipts, deposit records, and 1099 forms, including income that arrives without a 1099.
A one-off calculator is enough for a single invoice, a quick client estimate, or a monthly check of billable hours. It works when the inputs are already clean: start time, end time, nonbillable breaks, billable category, rate, and expense notes. It also helps spot whether a time total matches the invoice you plan to send.
A managed workflow becomes necessary when time off, client work, admin time, and tax support all need the same record trail. Everhour Time Off can track vacation, sick leave, holidays, and custom leave types alongside work time, including partial-day entries and balances. That keeps nonworking days visible when you compare capacity, billed time, and future client commitments.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
True self-employed workers and independent contractors do not automatically calculate FLSA overtime on a time card. The federal 1.5x overtime rule applies to covered nonexempt employees after 40 hours in a fixed workweek. A contractor can charge a premium rate only if the client agreement or billing policy creates that rate.
Breaks are billable or nonbillable based on the client agreement or your own billing policy. Employee FLSA break rules do not control a true independent contractor invoice. For clean records, label each break as nonbillable, billable waiting time, or client-approved paid time instead of hiding it inside one daily total.
Most invoices multiply hours by an hourly rate, so hours and minutes need decimal conversion. Divide minutes by 60. A 45-minute entry equals 0.75 hours, and a 2-hour 15-minute entry equals 2.25 hours. Decimal hours prevent underbilling and make invoice math easier to verify.
A 1099 does not decide which hours count. Form 1099-NEC is generally required for payments of $600 or more for services performed for a trade or business by people not treated as employees. Self-employed income still must be tracked even when no 1099 is issued.
Useful records include invoices, receipts, deposit records, 1099 forms, and a time card that ties work to client billings. Schedule C reports income or loss from a sole-proprietor business or profession, and Schedule SE calculates self-employment tax when net earnings from self-employment generally reach $400 or more.
Everhour Time Off tracks vacations, sick leave, holidays, and custom leave types beside tracked work time. Partial-day durations, accrual settings, carryover, balances, and request approvals help keep nonworking time visible when planning capacity and reviewing timesheet totals.
Track work time, nonworking time, and client categories in one repeatable workflow. Everhour keeps time off visible beside timesheets, helping self-employed professionals protect capacity and billing accuracy.
14-day free trial · No credit card · Cancel anytime
