Everhour embeds time tracking in work tools, but a quick billable-hours check still needs clean inputs.
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A quick billable-hours total answers one practical question: how much billable time is worth at the agreed client rate. The core output is a subtotal in U.S. dollars, because U.S. billable-hour totals are normally denominated in USD. It is not the same as cash collected, profit, or payroll cost.
Use it when you already know which hours are billable, which rate applies, and whether entries have been rounded to the billing increment. If the client agreement separates rates by role, task, matter, or project phase, calculate each line separately and add the subtotals.
A fast calculation needs four inputs: billable hours, hourly rate, billing increment, and any write-down or discount already approved. Do not mix non-billable admin work into the same hour total. A 10-hour workday with 7 client-approved billable hours produces revenue from 7 hours, not 10.
For U.S. work, do not add a national VAT or GST line. The United States has no federal VAT/GST or national sales-tax rate for billed professional time. If the service is taxable, use the correct state and local tax input for the jurisdiction instead of applying a default national percentage.
The basic formula is billable hours × hourly rate = billable subtotal. For two rates, calculate each line first. If a consulting project has 21 approved planning hours at $170 per hour and 13 approved review hours at $130 per hour, the subtotal is $3,570 + $1,690 = $5,260.
Rounding changes the hour input before multiplication. If the client contract uses 0.1-hour increments, round each timed entry according to that rule before totaling the line. If the contract requires rounding only after daily or matter-level totals, use that method consistently because the final charge can change.
A one-off calculation is enough for a spot check, a draft quote, or a simple invoice line when the time, rate, and rounding rule are already approved. It is not enough when several people, rates, client matters, write-downs, or approvals affect the final invoice.
For repeat billing, use a managed workflow that captures time continuously, marks entries billable or non-billable, routes timesheets for approval, and hands approved totals to invoicing. Everhour can embed tracking controls inside supported project tools so billable context stays attached to the task instead of being rebuilt later.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Separate billable from non-billable time, round the billable entries using the client's billing increment, then multiply the approved hours by the applicable hourly rate. If more than one rate applies, calculate each rate line separately and add the subtotals. Keep taxes, expenses, discounts, and collections outside the first subtotal.
The most common mistake is using worked hours instead of approved billable hours. Internal meetings, admin time, training, and rework can be real work without being billable under the client agreement. A quick total is reliable only after the hour count matches the contract, matter rules, or project billing setup.
No. The United States has no federal VAT/GST or national sales-tax rate for billed professional time. Sales tax treatment is state and local, and different jurisdictions tax different goods or services. Add a jurisdiction-specific tax input only when the billed service is taxable under the applicable state or local rule.
Billable hours are approved time that can be charged to a client. Invoiced hours are the portion actually placed on an invoice after rounding, write-downs, discounts, fixed-fee limits, or client-specific adjustments. A matter can have 30 billable hours and only 27 invoiced hours if 3 hours are written down.
Review the total before billing when multiple rates apply, the client contract has special rounding language, expenses are mixed with time, or the invoice includes taxable services in a state or locality with its own rule. U.S. lawyers also need the basis or rate of fees and expenses communicated in writing for new client-lawyer relationships, subject to ABA Model Rule 1.5's limited low-cost exception.
Everhour integrates with tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and others, adding tracking controls inside supported workflows. Project and task metadata sync into Everhour so billable time can be reported by the same work structure your team already uses.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates and time, and excludes non-billable work. Invoices can be exported to QuickBooks Online, Xero, or FreshBooks, with invoice status synced back to Everhour.
Track time where work happens, keep billable context attached to tasks, and move approved totals toward invoicing. Everhour connects project-tool tracking with billing workflows for cleaner client charges.
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