Everhour tracks billable and non-billable time, while Android gives you a quick way to check USD invoice math.
Track billable vs. non-billable time and see your real utilization rate and revenue potential in seconds.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A billable-hours calculation answers a practical question: how much approved client work should appear on an invoice before any tax, discount, write-down, or payment adjustment. On Android, the math is the same as on desktop; the useful difference is workflow. You can keep the client email, timesheet, or rate agreement open in another app and switch back to the calculation while checking each line.
The core output is a pre-tax billable amount in U.S. dollars. A complete check also shows total hours worked, non-billable hours, and the effective hourly yield across all time spent. That matters when a project looks profitable on billable hours alone but absorbs extra internal review, admin, travel, or correction time.
Start by classifying each time entry before multiplying anything. Billable time is approved client work that should be charged under the engagement terms. Non-billable time stays outside the invoice total but remains important for margin analysis. Common non-billable entries include internal planning, sales calls, rework outside scope, training, and admin tasks.
Do not treat every tracked hour as invoiceable by default. A clean calculation needs the client-approved category, the applicable hourly rate, and any written rate basis. For U.S. lawyers, ABA Model Rule 1.5 requires the scope of representation and the basis or rate of fees and expenses to be communicated in writing for new client-lawyer relationships, subject to the rule's limited low-cost exception.
Multiply approved billable hours by the correct hourly rate, then add the line totals. For example, a product advisory project includes 21 approved strategy hours at $150 per hour and 9 approved documentation hours at $100 per hour. The pre-tax invoice value is $4,050. If the team also spent 15 non-billable internal hours, total work time is 45 hours and the effective hourly yield is $90 per total hour.
For U.S. work, there is no federal VAT/GST or national sales-tax rate for billed professional time. Sales tax treatment is state and local, so add a jurisdiction-specific tax input only when the service is taxable. Hawaii, New Mexico, and Texas use different rules and rates for taxable business activity or services; do not copy one state's treatment onto another invoice.
Android is useful for a fast invoice sanity check when the inputs are short: one client, a few rate lines, and a clear split between billable and non-billable work. Use autofill carefully for repeated client names or rates, but recheck numbers copied from chat threads, PDFs, or mobile spreadsheets before sending an invoice.
A common mistake on mobile is losing context while switching between apps. Keep the source timesheet open, verify each copied figure, and avoid rounding total hours before the rate multiplication. Rounding each entry first, then adding, can produce a different result than adding exact approved time and rounding only under the client's billing policy.
A one-off calculation is enough for a draft invoice, a quote review, or a quick comparison between billable amount and total effort. It is not enough when several people submit time, some tasks are non-billable, different rates apply by person or task, or someone must approve hours before billing.
That is where a managed workflow matters. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost. The calculation becomes part of a repeatable billing record instead of a separate manual check.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Add approved billable hours by rate category, multiply each category by its hourly rate, and add the line totals. Keep non-billable hours separate from the invoice amount, but include them when you analyze total project effort. The device does not change the formula; Android only changes how you gather and review the inputs.
Non-billable time should not appear in the invoice total unless the client agreement says it is chargeable. It should still be tracked because it changes project margin and effective hourly yield. A project with $4,050 in billable work and 15 extra non-billable hours earns less per total hour than the invoice rate suggests.
No. The United States has no federal VAT/GST or national sales-tax rate for billed professional time. Tax treatment is state and local, and some services are taxable in some jurisdictions but not in others. Use the specific state and local rule for the client, service, and business location before adding tax.
The most common Android mistake is copying a rounded summary instead of the approved time detail. If the timesheet, email, and calculator are in separate apps, confirm each rate line before using the result. Also check that mobile autofill has not reused an old hourly rate or client tax setting.
Include payment timing when the invoice terms or customer type make it part of the money decision. For federal-agency vendor invoices, Prompt Payment rules generally use the contract date, accepted discount terms, an accelerated-payment rule, or 30 calendar days after receipt of a proper invoice. Late-payment interest is a separate calculation, not part of base billable hours.
Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, and use member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost so billing review does not rely on a separate spreadsheet.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices while excluding non-billable work. Invoice data can be grouped by project, task, person, date, or other available breakdowns before export to QuickBooks Online, Xero, or FreshBooks.
Use a calculator for quick checks, then keep repeat client work in Everhour with billable rules, non-billable task controls, and billing reports that preserve approved invoice math.
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