Media teams split time across clients, productions, and retainers. Everhour connects those hours to budgets and billing.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A media timesheet should help you turn scattered work into usable records for client billing, retainer review, project profitability, and payroll. Creative teams often move between campaign planning, production coordination, editing, reporting, and client calls in the same week. Each entry needs a client, project, task, person, date, and time amount so the record explains where effort went.
Production teams use timecards for a different handoff. Crew hours often move through supervisors or approvers before payroll processing. Those workflows may need contract, overtime, meal-penalty, and state tax coding details. A general media timesheet can still support both agency and production work if it separates billable project time from payroll review data.
A useful media timesheet includes the work date, team member, client, project, task, role or rate category, billable status, notes, and approval status. For agency work, a sample entry can read: April 14, 2026, producer, BrightWave launch, client kickoff call, 1.5 hours, billable, senior producer rate. That level of detail supports invoices and later scope questions.
For U.S. employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping system, but the method must be complete and accurate. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at at least 1.5 times the regular rate.
Media work often uses more than one compensation model. Advertising and media agency engagements commonly include hourly input-based billing, fixed-price deliverables, outcome-based incentives, and hybrid structures. A 4As Q1 2024 survey of 149 agencies reported fixed fee as the most utilized compensation model in both project-based and retainer-based relationships, so time tracking still matters even when the invoice is not hourly.
Retainers and fixed fees usually start from estimated time and resources. Timesheets show whether the estimate matched the work. For example, a monthly social content retainer can burn through producer, designer, editor, and reporting time before anyone notices margin pressure. Change-order records also become easier when out-of-scope revisions, rush edits, or extra deliverables have dated time entries.
A free timesheet is enough for a one-off weekly total, a small freelance invoice, or a quick internal review. It works when one person enters hours, checks totals, and exports the result before moving on. That lightweight record loses value when several media roles touch the same client budget or production payroll handoff.
A managed workflow fits recurring retainers, multi-person campaigns, and production teams that need approvals before billing or payroll. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, threshold email alerts, budget protection, and multiple billing methods, so tracked media time can feed budget control instead of sitting in a separate spreadsheet.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A media team should structure entries by client, project, task, person, date, time amount, and billable status. Agencies also need role or rate category when contracts use blended or role-based hourly rates. Production teams usually need approver status and payroll coding fields when crew timecards feed supervisor review and payroll processing.
Fixed-fee media projects still need time records because the fee is usually scoped from estimated time and resources. Actual time shows whether the project stayed inside the estimate, exceeded the margin plan, or needs a change order for work outside the original scope, deliverables, or timeline.
One format can work if it supports different fields by workflow. Agency teams need client, project, task, rate category, billable status, and invoice context. Production crews often need supervisor approval and payroll coding tied to contract, overtime, meal-penalty, or state tax criteria.
Weekend work does not automatically create federal overtime premium pay under the FLSA. Covered nonexempt employees must receive overtime pay when hours worked exceed 40 in a fixed 168-hour workweek, unless exempt. A state law, contract, union agreement, or company policy can create a separate weekend or holiday premium rule.
Covered employers must preserve payroll records for at least three years and basic time and earnings records, including daily start and stop time cards or sheets, for at least two years. Media employers should keep records complete enough to show daily hours worked and total hours worked each workweek for covered nonexempt employees.
Everhour Project Budgeting lets media teams track hour-based or money-based budgets as time is logged. Teams can use recurring budget periods for retainers, set 75%, 90%, 100%, or custom threshold alerts, and apply budget protection that stops timers or blocks extra logging after a budget is exceeded.
Everhour embeds time tracking inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Media teams can keep tasks in their project tool while logged time flows into Everhour for reporting, budgets, utilization, and billing review.
Track campaign, retainer, and production hours against live budgets. Everhour connects logged time to budget alerts, billing methods, and approval workflows for cleaner media project control.
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