Google Calendar blocks often become billable work. Everhour turns scheduled events into reviewable time entries.
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This page is for teams that already plan work in Google Calendar and need those meetings, calls, and scheduled blocks reflected in time records. The practical job is simple: convert events with clear start and end times into time entries, then review them before payroll, billing, or project reporting uses the totals.
In Everhour's Google Calendar integration, synced events become timesheet entries without a task. The Google Calendar event title becomes the entry description, and the duration comes from the event's start-to-end period. All-day events do not sync because they do not provide both a specific start time and end time.
Google Calendar works well for scheduled time: meetings, client calls, work blocks, reviews, and appointments. It works less well for unscheduled task work that starts and stops during the day. A two-hour client call belongs in the calendar. A developer fixing three issues between meetings needs task-level entries or manual time added afterward.
The cleanest setup uses calendar events for scheduled blocks and keeps task work separate. If an imported event later belongs to an existing task, moving it there turns the event title into a task comment. That preserves context while letting the final record sit where the project team expects to review it.
Google Calendar integration has firm boundaries. The connection uses a calendar link, and the user selects whether entries are created before or after the event. Everhour supports a timing window from 15 minutes to 3 hours, so the entry appears close enough to the event for review without silently rewriting a full week later.
A failed sync needs a new event. Changing the start and end dates on the original event does not trigger syncing again. Google's iCal Secret Address also needs careful handling: Google states that only the calendar owner should know it, and a shared Secret Address should be reset to create a new one.
A calendar import is enough when you need a faster way to capture scheduled work, clean up missed meeting time, or prepare a short billing review. The record still needs human review because calendar intent and actual work differ: a meeting can end early, run long, or include non-billable discussion.
A managed workflow matters when calendar entries feed weekly review, payroll checks, client invoices, or project budgets. Everhour Timesheets collect project hours and working hours by person, then let users submit time for approval. Managers can approve, reject, partially approve, and lock entries before those records move into billing or payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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No. Calendar events create a starting record, but payroll-ready time still needs review for actual hours worked, worker category, policy rules, and corrections. Under the FLSA, covered employers must keep accurate daily and weekly hours for non-exempt workers, and any complete, accurate method is allowed.
Timed events with a clear start and end are the right candidates. Meetings, calls, client sessions, and planned work blocks translate cleanly because the duration is defined. All-day events do not create useful time entries in Everhour because the integration requires both a start time and an end time.
Yes, scheduled client work can support billing when each entry is reviewed, assigned correctly, and marked with the right billing context. The event title should be specific enough to explain the work. A vague title such as "Meeting" creates review friction when the invoice or report needs a defensible description.
The common mistake is treating the calendar as a complete timesheet. Google Calendar captures scheduled events, but it does not capture unscheduled work unless you block that work on the calendar. Task work, quick fixes, and follow-up time need separate tracking or manual entry before weekly review closes.
Federal FLSA overtime for covered non-exempt employees is based on hours worked over 40 in a fixed 168-hour workweek, paid at not less than one and one-half times the regular rate. Daily calendar totals help review records, but federal overtime is not calculated by averaging hours across workweeks.
Everhour Timesheets collect weekly project hours and working hours so managers can review calendar-sourced entries alongside other time. Users submit time for approval, and managers can approve, reject, partially approve, or lock entries before payroll, billing, or reporting uses the records.
Turn scheduled work into reviewed timesheets before invoices or payroll depend on it. Everhour Timesheets give teams approval controls, locked records, and cleaner billing review.
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