Everhour Time Tracking captures lab hours by task and project, so research teams can review time before payroll or billing.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Research labs need time records that show where effort went, not just who was present. A useful entry ties a principal investigator, staff scientist, technician, trainee, or student to the study, grant, activity, and date. That structure fits lab work that moves between experiments, sample preparation, data analysis, safety tasks, grant administration, and publication work.
Medical research staff often split time between laboratories, offices, and administrative work. Most work full time, and some work more than 40 hours per week. For covered nonexempt workers, employer records must include hours worked each workday and total hours worked each workweek. Grant documentation, payroll review, and lab management all need records detailed enough to explain the work behind the hours.
A practical lab time entry includes the person, role, date, project or grant, activity, hours worked, and a short note when the work needs explanation. A technician entry can read: 3.5 hours, Grant A, sample preparation, sequencing batch 14. A postdoc entry can separate 2 hours on data analysis from 1 hour on manuscript figures.
Shared equipment and core-facility time need extra care. For federally funded work, charges for specialized facilities must be based on actual usage and established rates or a documented methodology. A lab that tracks microscope time, sequencing runs, or instrument support separately can connect usage to the award, user, and activity instead of reconstructing usage from calendars later.
Federal award salary and wage charges must be based on records that accurately reflect work performed. A lab employee working across multiple Federal awards, non-Federal awards, direct activities, indirect activities, or unallowable activities needs records that support the distribution of salary or wages among those activities or cost objectives.
Budget estimates alone do not provide final support. Federal grant rules allow estimates for interim accounting only when the system produces reasonable approximations, identifies significant activity changes, and performs after-the-fact reviews with adjustments to final charges. Cost sharing also needs the same support as reimbursed salaries, and those contributions must be verifiable in the recipient's records.
A one-off weekly total is enough for a quick internal check, such as comparing planned bench time with actual time spent on sample analysis. It is weak support for a lab with Federal awards, cost sharing, shared instruments, multiple roles, or payroll review. Those situations need entries that stay tied to people, activities, awards, and approval history.
Everhour fits the managed workflow when lab hours need to feed timesheets, reports, budgets, invoices, or payroll review. Teams can use timers or manual entries, then apply approvals, locked periods, reminders, and timer rules before the data moves into reporting or billing. That creates a cleaner handoff than spreadsheets rebuilt after the work is done.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Separate activities that answer different management, grant, or billing questions. Common categories include study design, experiment work, sample preparation, data analysis, lab safety tasks, grant writing, supervision, publication work, and equipment usage. A single broad "research" entry loses the detail needed to allocate effort across awards, support cost sharing, or explain specialized facility charges.
A weekly total is usually too thin for lab management and grant support. For covered nonexempt employees, FLSA records must include hours worked each workday and total hours worked each workweek. For Federal award salary charges, personnel records must accurately reflect work performed and support distribution across activities or cost objectives.
Federal award salary and wage records must support how pay is distributed among the specific activities or cost objectives involved. A lab member splitting time across two Federal awards, one non-Federal project, and indirect administration needs entries that show that distribution. After-the-fact review is required when interim estimates change materially.
Shared instrument time should be tracked separately when the usage supports charges to projects or awards. Federal rules for highly complex or specialized facilities require direct charges based on actual usage and established rates or a documented methodology. Equipment calendars help, but time records connect the usage to the person, project, award, and activity.
The FLSA overtime baseline depends on worker coverage and exemption status, not the grant. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes.
Everhour Time Tracking lets lab staff record task and project hours with live timers or manual entries, then route those hours into timesheets, reports, budgets, invoices, and payroll review. Admins can use approvals, locked periods, reminders, and timer behavior rules to keep submitted lab time controlled before it becomes reporting or billing data.
Track approved lab hours by person, project, grant, and activity before they reach payroll, billing, or reporting. Everhour turns daily entries into a controlled time record.
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