Architecture work spans phases, meetings, drawings, and site visits, and Everhour connects those hours to budgets and billing.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to set up time records that match architecture firm work: client meetings, estimates, specifications, drawings, contract documents, construction contracts, site visits, and marketing. The finished workflow should let you see hours by client, project, phase, task, and team member, with billable status attached. That view supports progress billing, fixed-fee budget control, utilization review, and staffing decisions without turning every weekly timesheet into a reconstruction exercise.
For payroll, U.S. architecture firms should keep billing detail separate from wage-and-hour detail. The FLSA requires covered employers to keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. The law does not require one particular system, but the method must be complete and accurate. Project tags serve firm management, while daily and weekly totals protect payroll review.
Each entry should carry the date, person, project, phase, task, duration, billable status, and a short note. Architecture phase options usually include schematic design, design development, construction documents, bid or negotiation, and construction phase or contract administration. Task tags add more detail, such as client meeting, consultant coordination, drawing production, specifications, cost estimate, or site visit. Use USD rate fields for U.S. billing and payroll workflows.
A useful week for a project architect may show 6 hours on construction documents for Project A, 2 hours on a consultant coordination call, 3 hours on a construction administration site visit, and 1.5 non-billable hours on a proposal. The same person's total weekly hours still need a payroll view, because billable allocation and hours worked are different records with different uses.
Architecture time categories should mirror the compensation method in the owner agreement. AIA B101-2017 prompts parties to define compensation as a stipulated sum, percentage basis, or another agreed method. Hourly work needs clean billable time and rate support. Fixed-fee work still needs phase-level time to spot fee erosion. Percentage-based work needs progress tracking tied to the owner's budget for the cost of the work.
The common mistake is treating phases as labels added at invoicing time. Assign phase and task at the time entry level, then compare actual hours with the phase budget during the work. Schematic design overruns call for a different staffing decision than construction document overruns. Consultant coordination should not disappear inside generic design time, because it affects scope discussions and future proposals.
A one-off weekly tracker is enough when a solo architect or small firm needs a quick hours summary for one project, a draft invoice backup, or an internal check on where the week went. It works best when the client, phase, task, and billable status are obvious, the file does not need approvals, and no one needs budget alerts before the next invoice cycle.
A managed workflow is better when several architects, designers, and coordinators log time across phases, offices, and site visits. Everhour Project Budgeting tracks time and money budgets as people log work, supports recurring budget periods, and can send threshold alerts at 75%, 90%, 100%, or a custom level. That setup turns phase hours into budget control before invoices, staffing changes, or scope conversations happen.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use fields that support both delivery and accounting: client, project, phase, task, team member, date, duration, billable status, and note. Phase and task are the critical architecture fields because schematic design, design development, construction documents, bid or negotiation, and construction administration carry different budgets, client expectations, and staffing patterns.
Yes. Non-billable time such as administration, professional development, management, proposals, marketing, and presentations affects utilization and profitability even when it never appears on a client invoice. Architecture and engineering utilization is commonly calculated as billable hours divided by total hours, so missing non-billable time makes utilization look better than the firm's real capacity picture.
Create separate task tags for office production and field activity. Office work can include client meetings, reports, drawings, specifications, and coordination with engineers or designers. Site visits should carry the project, phase, purpose, and note, such as progress review or construction administration, so the time supports client reporting and does not blend into general drawing production.
Time data supports budget control and progress review even when the invoice is not purely hourly. A stipulated sum project needs phase-level hours to compare effort against the fee. For percentage-based compensation under AIA B101-2017, the fee is based on the owner's budget for the cost of the work, so progress records need consistent phase detail.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
Everhour Project Budgeting lets a firm set time or money budgets for projects, including recurring periods for ongoing work. As architects log hours, budget alerts can notify selected admins at 75%, 90%, 100%, or a custom threshold, so principals see phase pressure before the fee is consumed.
Everhour Time Tracking embeds timers in supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Architects can track time against project tasks without leaving the planning surface, and the entries flow into timesheets and reports.
Turn phase entries into budget control: Everhour tracks time and money budgets, supports recurring periods, and sends threshold alerts as architecture work approaches agreed project limits, giving principals earlier margin visibility.
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