Everhour connects reporting with invoicing workflows, while Russian VAT invoices require exact tax fields and timing.
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Use this page to prepare an invoice for work, services, goods, or project charges billed to a client in Russia. The practical goal is a document the buyer can process, match to the contract, and pay without asking for missing tax or payment details. For VAT supplies, Russia uses the счет-фактура as the VAT invoice that supports the buyer's VAT deduction.
A useful invoice starts with the seller and buyer details, the service or goods description, the billing period or delivery reference, the currency, and the payment term. For Russian VAT invoicing, add the statutory tax fields instead of leaving tax as a vague total. The VAT invoice must be issued no later than five calendar days from shipment, completion of work or services, transfer of rights, or receipt of advance payment.
A Russian VAT invoice must identify both parties with seller and buyer names, addresses, and taxpayer identification numbers. It also needs shipper and consignee details and payment document details where applicable. Line items should show the item or service, unit of measure where possible, quantity, unit price excluding VAT, net value, excise if applicable, VAT rate, VAT amount, and total value including VAT.
Russia's current general VAT rates are 22% standard, 10% reduced for listed food, children's, medical, and publishing goods, and 0% for exports and certain international transport. VAT on a sale equals the tax base multiplied by the applicable VAT rate. Foreign goods add extra fields: country of origin is required for goods not originating in Russia, and the customs declaration registration number is required for goods not originating in the Eurasian Economic Union.
Russia allows electronic VAT invoices by mutual consent when both parties have compatible systems. Traceable goods are different: invoices for goods subject to Russia's traceability system generally must be electronic and exchanged through an approved electronic document operator. That distinction matters before you send the document, because the wrong format can delay buyer processing even when the numbers are correct.
Amounts are expressed in rubles by default. A VAT invoice may state amounts in foreign currency when the transaction obligation is expressed in foreign currency. Payment timing usually follows the contract. If the obligation has no due date and no way to determine one, performance is due within seven days after the creditor's demand unless another rule or trade custom applies.
A free invoice workflow is enough for a one-off client charge when you already know the line items, tax treatment, payment term, and required delivery format. It also works for simple nonrecurring services where the invoice does not need to pull from timesheets, budgets, or multiple projects.
A managed workflow becomes useful when client billing depends on approved time, project costs, uninvoiced work, or repeated reporting. Everhour Reporting can group and filter project, client, member, billable time, labor cost, profit, and invoice status data across more than 45 columns, then export reports in CSV, Excel/XLSX, or PDF for billing review before the invoice is finalized.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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The Russian VAT invoice is the счет-фактура. It supports the buyer's VAT deduction for VAT charged by the seller on goods, work, services, or property rights. It is more than a payment request, so it needs the statutory party, line item, value, VAT rate, VAT amount, and total fields.
A Russian VAT invoice must be issued no later than five calendar days from shipment, completion of work or services, transfer of rights, or receipt of advance payment. The triggering event matters because the deadline starts from the business event, not from the date someone prepares the accounting file.
Use the rate that applies to the supply. Russia's current general VAT framework uses 22% as the standard rate, 10% for specified food, children's, medical, and publishing goods, and 0% for exports and certain international transport. Do not treat an exemption or special category as a generic zero rate unless the rule actually gives a 0% VAT rate.
Yes, electronic VAT invoices are allowed by mutual consent when both parties have compatible systems. For goods subject to Russia's traceability system, VAT invoices generally must be electronic and exchanged through an approved electronic document operator. Confirm the goods category before sending a PDF as the final document.
Russian monetary obligations are expressed in rubles by default. A VAT invoice may show amounts in foreign currency when the transaction obligation itself is expressed in foreign currency. Use the contract currency consistently across the invoice, payment term, and supporting commercial documents.
Everhour Reporting lets teams build billing review reports with project, client, member, billable time, cost, profit, and invoice status columns. Reports can be grouped, filtered, and exported as CSV, Excel/XLSX, or PDF before finance turns approved work into a client invoice.
Everhour supports billable and non-billable time through project billing settings and task-level non-billable controls. Admins can report on billable time, non-billable time, billable amount, and cost, so internal work stays visible without being added to client charges.
Use Everhour Reporting to review billable work, costs, profit, and invoice status before sending client invoices, with exports that support cleaner billing decisions.
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